Senior Executive Assistant - Global Product Strategy and Commercial Innovation, Hematology TA

Thousand Oaks, CA, US
Mar 22, 2019
Required Education
High School or equivalent
Position Type
Full time
The Senior Executive Assistant (SEA) reports to the Vice President, Global Marketing for the Hematology Therapeutic Area in Amgen's Global Product Strategy and Commercial Innovation (GPS&CI) and will be responsible for providing senior level administrative support. The SEA's administrative work assignments will involve interactions with high level, global executives both internal and external to Amgen and will work out of our corporate campus in Thousand Oaks, California.

Key Responsibilities include:
  • Proactively manage the executive's calendar with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
  • Prepare the VP with pre-read and briefing documents in advance of daily meetings
  • Review, prioritize and flag high priority communications (including reviewing and prioritizing daily emails)
  • Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming calls and correspondence
  • Schedule, coordinate, and track events related to GPS&CI, including site visits, all-staff meetings and special events
  • Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
  • Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing Lync and Telepresence technologies
  • Acting as a liaison between groups under the responsibility of the executive
  • Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe
  • Coordinate domestic and international travel arrangements amidst dynamic business requirements
  • Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations
  • Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions
  • Compose and edit correspondence on behalf of the VP
  • Preparation and processing of expense reports
  • Maintenance and retrieval of filed information and correspondence to ensure immediate access to information
  • Manage multiple priorities in a continually changing environment

Basic Qualifications:

Associate's degree and 4 years of administrative experience


High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:
  • Bachelor's degree and direct experience supporting a senior executive for a large corporation
  • 10+ years of Administrative Assistant experience
  • Amgen experience
  • Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
  • Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).
  • Ability to work in a fast-paced, deadline-driven environment
  • Experience working in biopharma industry
  • Ability to prioritize projects of greater urgency and importance
  • Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
  • Team Player
  • Excellent written, verbal, and presentation skills in communicating key business and clinical information
  • Excellent time management and project management skills

Amgen provides a collaborative and creative culture in a company with a strong track record of innovation. Our culture encourages open dialogue and diverse views to land on the best solutions, and we help ensure our staff are equipped to excel today and tomorrow.

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives.

A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.