Senior Administrative Assistant - Tech Ops

Location
San Francisco, CA, United States
Posted
Feb 17, 2019
Ref
436
Hotbed
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time
SENIOR ADMINISTRATIVE ASSISTANT - TECHNICAL OPERATIONS

Position Summary:

Provide primary administrative support to the Technical Operations department. This is a full time position.

Essential Duties and Responsibilities:
  • Provide administrative support to Vice President of Technical Operations and their management team
  • Act as a central contact for the Technical Operations team for designated project communications, correspondence and associated documentations (NDA, consulting agreements)
  • Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Act as a central contact for the Tech Ops team for finance PO requisitions and maintenance
  • Create agendas and take minutes for department/program, team meetings
  • Must be able to prioritize and manage multiple projects simultaneously
  • Maintaining day-to-day calendar and recurring meetings
  • Ability to work with minimal supervision
  • Handle confidential material with appropriate discretion
  • Serve as a collaborative member of the administrative team and provide support/back-up, as needed
  • Experience in conference and event planning and coordination
  • Experience in planning study kick-off meetings, ad boards and off-sites
  • Flexibility to travel to conference or meetings to provide onsite support
  • Seasoned in coordinating multi-leg domestic and international travels
  • Experience with CONCUR reconciliation (compile, submit, and track expense reports)
  • Experience with coordinating extensive recruiting efforts by working with human resources to schedule interviews
  • Experience with coordinating candidate interview packets which may include travel arrangements

Qualifications:
  • A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Ability to work in a fast paced, start-up environment
  • Flexibility with regard to job responsibilities and duties
  • Technical Operations experience strongly preferred
  • Ability to multi task and shift priorities quickly
  • Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
  • Experience with CONCUR
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Ability to effectively communicate and share knowledge with internal and external contacts at all levels
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player


Fit with GBT culture:
  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity

NOTE: This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.