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Secretary I

Employer
Frederick National Laboratory for Cancer Research
Location
Frederick, MD, USA
Start date
Feb 6, 2019

View more

Discipline
Administration, Clerical
Required Education
High School or equivalent
Position Type
Full time
Hotbed
BioCapital

Job Details

The Basic Science Program (BSP) pursues independent, multidisciplinary research in basic and applied molecular biology, immunology, retrovirology, cancer biology, and human genetics. Research efforts and support are an integral part of the Center for Cancer Research (CCR) at the Frederick National Laboratory for Cancer Research (FNLCR). The BSP Office provides purchasing and logistical support to BSP employees, and the laboratories of the CCR on the Ft. Detrick campus, at the Advanced Technology Research Facility, the NIH Bethesda campus, and at the Argonne National Lab.

KEY ROLES/RESPONSIBILITIES

The Secretary I will provide procurement and logistical support to the scientific and administrative staff of the Basic Science Program, and the Center for Cancer Research laboratories supported by the BSP.

Duties will include, but are not limited to:
  • High volume purchasing of goods and services using all 3 mechanisms (Blanket Order, Purchase Request, credit card) either by telephone, email, or via the internet (domestic vendors and international)
  • Entering Blanket Orders, Credit Card Orders, and PRs, into DELTEK CostPoint
  • Completing credit card reconciliations, addressing invoicing issues, requesting direct payments via Corcentric
  • Completing required forms, sorting and distributing mail
  • Using existing file systems (electronic & paper) to maintain proper documentation
  • Receiving and referring calls, and electronic communications appropriately
  • Facilitating travel for employees to include entering before and after travel packages into DELTEK Time & Expense
  • Entering expense reports for employees, and non-employees/speakers into DELTEK Time & Expense
  • Use financial reports in Cognos to monitor spending and budgets, and research orders placed
  • As determined by the program requirements, this position may be designated as a Primary Driver and will be responsible for complying with the Leidos Biomedical Use of Government Owned or Leased Vehicles Policy.
  • Performs other related duties as assigned by a responsible authority

BASIC QUALIFICATIONS
  • Possession of high school diploma or equivalent.
  • In addition to educational requirement, a minimum of one (1) year clerical/secretarial experience.
  • Ability to coordinate office activities with other team members
  • Experience MS office, particularly Outlook email/calendaring, Word, and Excel
  • Knowledge and use of proper English/grammar/spelling/punctuation
  • Ability to perform work assignments independently or alongside other team members in the required/expected timeframe, and in accordance with the established policy and/or procedure
  • Ability to work in a fast-paced, challenging, multi-priority environment
  • Ability to communicate tactfully with the customers and colleagues
  • Must be able to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS
  • Previous experience providing purchasing support at the FNL, using any, or all,
    mechanisms
  • Previous experience using Deltek CostPoint, Deltek Time & Expense, Cor 360, Cognos

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)

Company

A rewarding career with global impact

Whether you’re an expert in your field or just starting out, we have a career opportunity for you. We’re always looking for people to join us in fulfilling the mission of the Frederick National Laboratory: discovery, innovation, and success in the biomedical sciences.

Our team of 2,400+ scientists, technicians, administrators, and support staff work at the forefront of basic, translational, and preclinical science, with a focus on cancer, AIDS, and other infectious diseases.

We collaborate with colleagues across the National Cancer Institute, National Institutes of Allergy and Infectious Diseases, and others throughout the National Institutes of Health. We also engage with extramural investigators in academia, government and industry.

Your path to joining our team begins with the desire to work for the only national laboratory dedicated to biomedical research. Our employees share a common desire to help make a difference in cancer research and public health concerns. As you search for a career that fits your education, skills, and abilities, explore the core values that guide us and emphasize work-life balance.

Discover why joining the Frederick National Laboratory team could be the most important career step you take

 

 

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Company info
Website
Phone
301-846-1000
Location
8560 Progress Drive
Frederick
MD
21701
US

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