Meetings & Conventions Coordinator - TEMP

Sleepy Hollow, NY, United States
Jan 13, 2019
Required Education
Bachelors Degree
Position Type
Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.


The Meetings & Conventions (M&C) Coordinator: is a key contributor splitting their time between D&S and M&C providing proactive support to Regeneron's Brand teams and Field-based employees and their management. This is a temporary role supporting two teams with a variety of assigned projects. They will also be assigned, as needed for other unscheduled projects which is often the demand on both the D&S and M&C teams. The person in this position reports to the Associate Director, Displays and Sponsorships and Incentives with dotted line to Director, Meetings and Conventions.


60% of their time will be supporting day to day activities for the D&S team including but limited to:

- Finance; Processes requests and move to payment status

- Facilitate reconciliation of payment in Concur

- Monitoring the RFF mailbox: responding and routing communications

- Assist the D&S coordinators to organize all documents for weekly brand meeting.

- Assist with other projects as needed

40% of their time will be supporting day to day activities for M&C including but not limited to:

- Coordinate printed materials, tent cards, badges, agenda, expense forms

o Create welcome packets

- Coordinate supplies; order, pack and manage returns of all supplies

- Review: housing, and A&D lists working with both travel and transportation vendors.

- Assist with other projects as needed

- Manage M&C Sharepoint site

o Maintain updates to Commercial Operations Master Calendar

o Current documents

o Maintain template folders


- Outstanding customer service skills with proven ability to interact effectively with all levels of management, vendors and partners.

- Detail-orientated with strong problem-solving skills

- Ability to work in a fast-paced environment and managing multiple priorities

- Excellent oral and written communication skills

- Experience with Microsoft Suite and Adobe Acrobat Pro

- Experience using Concur or other expense reporting tools

- Familiar with the drug development and commercialization process

- Bachelors Degree

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.