Senior Administrative Assistant - Tech Ops (Contract)

San Francisco, CA, United States
Jan 10, 2019
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time

Position Summary:

Provide primary administrative support to the Technical Operations departments. This is a contract position.

Essential Duties and Responsibilities:
  • Provide administrative support to Vice President of Technical Operations and their management team.
  • Act as a central contact for the Technical Operations team for designated project communications, correspondence and associated documentations (NDA, consulting agreements)
  • Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Act as a central contact for the Clinical Operations and Biometrics team for Finance PO requisitions and maintenance
  • Create agendas and take minutes for department/program, team meetings
  • Must be able to prioritize and manage multiple projects simultaneously
  • Maintaining day-to-day calendar and recurring meetings
  • Ability to work with minimal supervision
  • Handle confidential material with appropriate discretion
  • Serve as a collaborative member of the Clinical Development administrative team and provide support/back-up, as needed
  • Experience in conference and event planning and coordination
  • Experience in planning study kick-off meetings, ad boards and off-sites
  • Flexibility to travel to conference or meetings to provide onsite support
  • Seasoned in coordinating multi-leg domestic and international travels
  • Experience with CONCUR reconciliation (compile, submit, and track expense reports)
  • Experience with coordinating extensive recruiting efforts by working with human resources to schedule interviews
  • Experience with coordinating candidate interview packets which may include travel arrangements

  • A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Ability to work in a fast paced, start-up environment
  • Flexibility with regard to job responsibilities and duties
  • Technical Operations experience strongly preferred
  • Ability to multi task and shift priorities quickly
  • Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
  • Experience with CONCUR
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Ability to effectively communicate and share knowledge with internal and external contacts at all levels
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player