Administrative Coordinator I - Velocigene

Tarrytown, NY, United States
Jan 10, 2019
Required Education
Associate Degree
Position Type
Full time
Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

The VelociGene department is looking for a motivated, self-starter to provide administrative support to a team of 100+ individuals including directors, managers, supervisors, and research staff. The ideal coordinator candidate needs to be extremely organized, detail-oriented, with the ability to learn quickly, work independently as well as with a team, and possess high-level time management skills. General responsibilities include calendar management, managing meeting invites and all associated logistics and communications, coordinating travel and processing expenses, as well as other administrative and operational support for the department.


• Provides general administrative support to direct supervisor and various levels of management and staff within the VelociGene department and specialty lab.

• Maintains department and managerial staff calendars; including meeting invitations and all associated logistics (agenda items, invite and attendee lists, catering, etc.) while utilizing a basic understanding of department priorities and applying that knowledge to actively resolve conflicts.

• Helps plan, coordinate, and execute departmental events, celebrations, and meetings, including all necessary logistics.

• Compiles and processes various departmental documents and correspondences.

• Coordinate and schedule guest speakers/visitors as requested, including travel, meeting coordination,

• Relays and resolves telephone and walk-in inquiries or other guests.

• Assist department employees with travel arrangements, conference registration, and expense reporting.

• Responsible for distributing incoming mail and coordinating external shipments.

• Orders, stocks, distributes, and takes inventory of office supplies as well as other specialty supplies as requested.

• Process forms, enters data, maintain records and generate reports as required.

• Serve as a key resource to provide information and answer inquiries regarding department operations and company policies and procedures.

• Build and maintain positive, professional relationships with all levels of department staff, employees, and external partners to ensure positive experience, facilitate communication, and successful task completion.
This position requires a minimum of an Associates Degree, with a BA strongly preferred, and a minimum of 2 -4 years of relevant administrative experience in a fast-paced environment. Additionally, we require:
  • A collaborative team player with excellent oral and written communication skills.
  • The ability to prioritize and multitask.
  • Excellent organizational skills with demonstrated attention to detail.
  • A demonstrated ability to learn new technologies and systems quickly and easily.
  • Proficiency in all MS Office applications.

This position will require the individual to pass a physical before beginning employment.

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.