Human Resources Coordinator, Senior Administrative Assistant

San Francisco, CA, United States
Jan 04, 2019
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Position Title: Human Resources Coordinator, Senior Administrative Assistant

Reports to: Executive Assistant to CEO

Status: Regular, Full-Time, Non-Exempt

Location: San Francisco, CA (moving soon to South San Francisco)

Summary: Assembly Biosciences (NASDAQ symbol ASMB) is a clinical-stage biotechnology company advancing two innovative platform programs: a Hepatitis B-Cure program consisting of a new class of oral therapeutic candidates for the treatment of hepatitis B virus (HBV) infection and a novel class of oral synthetic live biotherapeutic candidates, which are designed to treat disorders associated with the Microbiome. We pride ourselves on creating a culture and work environment that is scientifically driven, ambitious, and collaborative. We encourage the diversity of thought that leads to great innovation and are looking to add to our dynamic team people who are driven to transform the lives of patients.

The HBV pipeline consists of a lead program in multiple global Phase 2a studies; a 2 nd Generation program entering Phase I late this year, and a 3 rd program approaching clinical candidate selection. We expect this pipeline to represent a backbone therapy for increasing cures in HBV and can be envisioned as a foundation of the company's research in virology globally.

We believe our Microbiome platform represents the best in class approach to developing biopharmaceutical agents from live biotherapeutic products. Our lead programs in GI are nearing the first IND/Phase Ib later this year for Ulcerative Colitis; this program is part of a partnership we established with Allergan in 2017 with a total value of up to over $2.8 Billion. Our internal pipeline of other disease areas in consideration for advancement that are wholly owned by Assembly and will represent first in class or best in class microbiome programs in areas such as Immuno Oncology, Liver Diseases, and many other areas of high medical need.

Assembly is headquartered in Carmel, Indiana, while the R&D headquarters is in South San Francisco. The Company also has a microbiome manufacturing facility in Groton, CT, and a research office in Shanghai, China. The Company has a strong balance sheet having recently raised $166 million, bringing its cash reserves to approximately $250 million - and thus positioned well to build the next phase of Assembly toward global development and commercialization of our innovative medicines in HBV-cure and the Microbiome.

The Senior Administrative Assistant will directly support the SVP, Human Resources and the HR team based in San Francisco and will report to the administrative team lead based in Carmel, Indiana. This position is responsible for managing all calendaring, travel logistics and internal communication efforts for team members. As part of the administrative team, other responsibilities include: collaborating on company event planning, corporation-wide training, invoice reconciliation, and assisting HR with recruiting and onboarding. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, excellent organizational skills and Human Resources support experience.

Essential Functions
  • Administrative Support for SVP Human Resources, Sr. Manager and Sr. HR Representative
  • Support members of the management team based in San Francisco
  • Manage internal and external communications, including phone and email on behalf of management team
  • Manage all scheduling, event planning, and maintain a clear and concise calendar
  • Handle all travel logistics for management team
  • Handle all expenses and reconciliation for management team, as needed
  • Assist HR with candidate interview schedules
  • Maintain org charts, recruitment trackers, and personnel files
  • Assist with office management within department - including ordering and receiving of office supplies, catering, etc.
  • Assist the EA/Office Manager with general office needs-catering, office supply inventory (facility office move in Q4/2018)
  • Post 60-days of hire additional administrative support responsibilities will be identified

Education &Experience
  • Bachelor's degree preferred, or equivalent experience
  • Successful track record of working in a fast-paced environment
  • Experience supporting executive and management level personnel

Required Qualifications
  • Professional written and oral communication skills
  • Experience with Microsoft Office programs, specifically Outlook, Excel, Word, and PowerPoint
  • Extremely well organized and proactive, with ability to anticipate an executive's needs
  • Strong motivation, independence, and ability to work in a high-pace multidisciplinary environment with minimal supervision
  • Ability to function well in a matrixed, highly virtual environment
  • Ability to think independently, use good judgement and fully integrate into a high achieving team environment
  • Results orientated and strong attention to detail

Preferred Qualifications
  • Experience in Oracle as a user of ERP/Purchasing
  • Advanced experience with Microsoft Office
  • Familiarity with SOX Compliance procedures is a plus


Other than travel to and from our San Francisco office; no other travel is anticipated.

AAP/EEO Statement
Assembly Biosciences is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.