Administrative Asst

Location
Frederick, MD, USA
Posted
Dec 26, 2018
Ref
req247
Discipline
Administration, General
Hotbed
BioCapital
Required Education
High School or equivalent
Position Type
Full time
Within Leidos Biomedical Research Inc., the Clinical Monitoring Research Program Directorate (CMRPD) provides high-quality comprehensive and strategic operational support to the high-profile domestic and international clinical research initiatives of the National Cancer Institute (NCI), National Institute of Allergy and Infectious Diseases (NIAID), Clinical Center (CC), National Heart, Lung and Blood Institute (NHLBI), National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), National Center for Advancing Translational Sciences (NCATS), National Institute of Neurological Disorders and Stroke (NINDS), and the National Institute of Mental Health (NIMH). Since its inception in 2001, CMRPD's ability to provide rapid responses, high-quality solutions, and to recruit and retain experts with a variety of backgrounds to meet the growing research portfolios of NCI, NIAID, CC, NHLBI, NIAMS, NCATS, NINDS, and NIMH has led to the considerable expansion of the program and its repertoire of support services. CMRPD's support services are strategically aligned with the program's mission to provide comprehensive, dedicated support to assist National Institutes of Health (NIH) researchers in providing the highest quality of clinical research in compliance with applicable regulations and guidelines, maintaining data integrity, and protecting human subjects. For the scientific advancement of clinical research, CMRPD services include comprehensive clinical trials monitoring, regulatory, pharmacovigilance, protocol navigation and development, and programmatic and project management support for facilitating the conduct of 400+ Phase I, II, and III domestic and international trials on a yearly basis. These trials investigate the prevention, diagnosis, treatment of, and therapies for cancer, influenza, HIV, and other infectious diseases and viruses such as hepatitis C, tuberculosis, malaria, and Ebola virus; heart, lung, and blood diseases and conditions; parasitic infections; rheumatic and inflammatory diseases; and rare and neglected diseases. CMRPD's collaborative approach to clinical research and the expertise and dedication of staff to the continuation and success of the program's mission has contributed to improving the overall standards of public health on a global scale.

KEY ROLES/RESPONSIBILITIES
  • Provides support to various projects to include the Chikungunya Clinical Studies and the Ebola Mali Project
  • Communicates and interacts with high-level executive, administrative and program management personnel, both internally and externally, to gather and compile information for dissemination
  • Serves as a liaison between Leidos Biomed and NIAID staff specifically in the area of financial preparation, review and management of project budgets and vendor invoices
  • Conducts research, prepares reports, and handles informational requests from multiple stakeholders
  • Assists in the collection and compilation of metrics data and operational accomplishments in support of Leidos Biomed reporting requirements
  • Extracts data and develops technical reports, progress reports, presentations, and correspondence on program-related activities and projects
  • Arranges and coordinates scientific meetings, seminars and conferences, including logistical matters such as locations, times, participants, agendas and schedules
  • Prepares and processes complex domestic and international travel arrangements per established Federal Travel Regulations (FTR)
  • Prepares and/or assembles presentations, background information and related materials and information for meetings
  • Prepares internal and external correspondence and memos, and transcribes and edits meeting minutes for final review
  • Prepares domestic and international shipments
  • Coordinates conference room scheduling/logistics and calendars for staff, schedules appointments, receives telephone calls, and makes proper referrals
  • Assists with the monitoring of outside correspondence, including e-mail, fax, and mail
  • This position is located in Frederick, Maryland

BASIC QUALIFICATIONS
  • Possession of a high school diploma or equivalent
  • Foreign degrees must be evaluated for U.S. equivalency
  • A minimum of five (5) years of progressively responsible secretarial experience, including two (2) years at the Secretary III or equivalent level
  • Ability to effectively organize work priorities and complete assigned duties with minimal supervision
  • Specialized knowledge and experience in administrative functions, logistics, scientific meeting/conferences and travel preparation
  • Ability to guide other administrative personnel
  • Working knowledge of Windows, Microsoft Office (Word, Outlook, Excel and PowerPoint)
  • Must be able to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS
  • Knowledge of company policies and procedures. International project support experience
  • Health science or laboratory experience, particularly in infectious disease
  • Familiarity with the DHHS Efficient Spending Policy, FTR, DOT and IATA shipping regulations
  • Working knowledge of Microsoft Project


Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)