Senior Administrative Assistant - Clinical (Contract)

SENIOR ADMINISTRATIVE ASSISTANT - CLINICAL (CONTRACT)

Position Summary:

Provide primary administrative support to the Clinical Operations and Biometrics departments. Will also provide back-up support to Clinical Development. This is a contract position.

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Essential Duties and Responsibilities:

• Provide administrative support to Vice Presidents of Clinical Operations and Biometrics and their management team.
• Act as a central contact for the Technical Operations team for designated project communications, correspondence and associated documentations (NDA, consulting agreements)
• Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
• Act as a central contact for the Clinical Operations and Biometrics team for Finance PO requisitions and maintenance
• Create agendas and take minutes for department/program, team meetings
• Must be able to prioritize and manage multiple projects simultaneously
• Maintaining day-to-day calendar and recurring meetings
• Ability to work with minimal supervision
• Handle confidential material with appropriate discretion
• Serve as a collaborative member of the Clinical Development administrative team and provide support/back-up, as needed
• Experience in conference and event planning and coordination
• Experience in planning study kick-off meetings, ad boards and off-sites
• Flexibility to travel to conference or meetings to provide onsite support
• Seasoned in coordinating multi-leg domestic and international travels
• Experience with CONCUR reconciliation (compile, submit, and track expense reports)
• Experience with coordinating extensive recruiting efforts by working with human resources to schedule interviews
• Experience with coordinating candidate interview packets which may include travel arrangements

Qualifications:

• A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
• Ability to work in a fast paced, start-up environment
• Flexibility with regard to job responsibilities and duties
• Technical Operations experience strongly preferred
• Ability to multi task and shift priorities quickly
• Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
• Experience with CONCUR
• Excellent analytical, planning/organizational skills with strong attention to detail
• Ability to effectively communicate and share knowledge with internal and external contacts at all levels
• Proven ability to work under tight deadlines and pressure in a composed manner
• Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player