Administrative Assistant, DMPK-BA
- Employer
- AbbVie
- Location
- Lake County, IL, US
- Start date
- Dec 15, 2018
View more
- Discipline
- Administration, General
- Required Education
- High School or equivalent
- Position Type
- Full time
- Hotbed
- BioMidwest, Best Places to Work
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Job Details
Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex, video conference, managing billing, compiling meeting materials and other similar matters.
Key Responsibilities Include:
Basic:
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Key Responsibilities Include:
- Provides advanced administrative support to the Vice President of Drug Metabolism Pharmacokinetics and Bioanalysis (DMPK-BA). May provide backup support to other staff as needed. Monitors and prioritizes executives' email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. coordinating candidate interview activities Coordinates new employee office setups and onboarding. Professionally interacts with high level executives. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts.
Basic:
- Minimum 3 years of administrative assistant related experience. High School diploma or equivalent. Experience providing support to VP level or equivalent. Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements. Self-starter able to function at high level with general instruction. Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient team operations. Team-oriented, can-do attitude and desire to be productive contributor to overall organization. Learns quickly and can change course quickly when needed. Open to suggestions and innovation for improvement. Professional demeanor and ability to maintain confidentiality.
- Builds strong relationships with peers and cross functionally with partners outside of team to enable higher performance Learns fast, grasps the 'essence' and can change the course quickly where indicated Raises the bar and is never satisfied with the status quo Creates a learning environment, open to suggestions and experimentation for improvement Embraces the ideas of others, nurtures innovation and manages to reality
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Company
AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, and YouTube.
Stock Symbol: ABBV
Stock Exchange: NYSE
Company info
- Website
- http://www.abbvie.com/
- Phone
- 1-800-255-5162
- Location
-
1 North Waukegan Road
North Chicago
Illinois
60064
US
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