Senior Administrative Assistant/Office Coordinator

San Francisco, CA, United States
Dec 05, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Position Title: Senior Administrative Assistant/Office Coordinator

Reports To: Senior Executive Assistant

Status: Regular, Full-Time

Location: San Francisco, CA

Summary: Assembly Biosciences (NASDAQ symbol ASMB) is a clinical-stage biotechnology company advancing two innovative platform programs: a Hepatitis B-Cure program consisting of a new class of oral therapeutic candidates for the treatment of hepatitis B virus (HBV) infection and a novel class of oral synthetic live biotherapeutic candidates, which are designed to treat disorders associated with the Microbiome.

The HBV pipeline consists of a lead program in multiple global Phase 2a studies; a 2 nd Generation program entering Phase I late this year, and a 3 rd program approaching clinical candidate selection. We expect this pipeline to represent a backbone therapy for increasing cures in HBV, and can be envisioned as a foundation of the company's research in virology globally.

The Microbiome platform consists of our lead programs in GI, partnered with Allergan, nearing the first IND/Phase Ib later this year and early next for Ulcerative Colitis, and a pipeline of other disease areas in consideration for advancement that are wholly owned by Assembly Biosciences.

The Company plans to move to the Oyster Point Area in South San Francisco by the end of 2018. As Assembly nears 100 employees, of which ~60 are based in San Francisco, it is anticipated that future growth will be focused at our new South San Francisco Location. The Company has a strong balance sheet having recently raised $166 million, bringing its cash reserves to approximately $250 million - and thus positioned well to build the next phase of Assembly toward global development and commercialization of our innovative medicines in HBV-cure and the Microbiome.

The Senior Administrative Assistant will directly support the Chief Medical Officer, Sr. Director of ClinOps, ClinOps team, Virology Group - VP and 4 Sr. Directors based in San Francisco and will report to the administrative team lead based in Carmel, Indiana. This position is responsible for managing all calendaring, travel logistics and internal communication efforts for team members. As part of the administrative team, other responsibilities include: collaborating with the admin staff on company event planning, invoice reconciliation, expense report management. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organizational skills.

Specific responsibilities include, but are not limited to:
  • Administrative Support for SVP/Chief Scientific Officer and Associate Program Manager Microbiome
  • Communication/Customer Service: Receptionist - Primary for phone and retrieving visitors
  • Directly support 3-4 Director level SF personnel
  • Assist with coordination of SF American Express reconciliation and expense reports
  • Manage SF office conference room schedules
  • Organize and maintain office common areas (copy centers, beverage/snack setup)
  • Serve as primary point person/contact for all SF personnel for ordering office supplies, routing mail, sending faxes, creating/delivering shipments, office equipment repairs
  • Serve as primary contact for large group/departmental meetings requiring catering
  • Serve as primary contact for security key card access, loaners and access termination
  • Primary clerical/admin support for extended office (not outlined in EA and Sr. Admin HR positions) to include, but not limited to - document support, travel, complex meetings, all general office inquires

Qualifications include:
  • Bachelor's degree preferred, or equivalent experience
  • Successful track record of working in a fast-paced environment
  • Experience supporting executive and management level personnel
  • Excellent written and oral communication skills
  • Experience with Microsoft Office programs, specifically Outlook, Excel, Word, andPowerPoint
  • Extremely well organized and proactive
  • Strong motivation, independence, and ability to work in a high-pace multidisciplinary environment with minimal supervision
  • Ability to function well in a matrixed, highly virtual environment
  • Ability to think independently and fully integrate into a high achieving team environment
  • Results orientated and strong attention to detail

Preferred Qualifications:
  • Experience in Oracle as a user of ERP/Purchasing
  • Advanced experience with MicrosoftOffice
  • Familiarity with SOX Compliance procedures is aplus

Travel: Other than travel to and from our San Francisco office; no other travel is anticipated.

AAP/EEO Statement
Assembly Biosciences is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.