Senior Administrative Assistant

AveXis Inc.
Bannockburn, IL, US
Dec 05, 2018
Administration, General
Required Education
Bachelors Degree
Position Type
Full time

Ready to join a team committed to moving gene therapies into the clinical setting for patients and families devastated by rare neurological genetic diseases? AveXis is advancing cutting-edge science to treat rare and life-threatening genetic diseases starting with our clinical-stage, proprietary gene therapy candidate, AVXS-101. We are at the beginning of an incredible journey, and are looking for passionate individuals to join us on this important mission.

AveXis, Inc., a Novartis Company, is a clinical-stage gene therapy company, dedicated to developing and commercializing novel treatments for patients suffering from rare and life-threatening neurological genetic diseases. Our initial product candidate, AVXS-101, is our proprietary gene therapy product candidate currently in development for the treatment of spinal muscular atrophy, or SMA, Type 1, the leading genetic cause of infant mortality, and for the treatment of SMA Type 2. The U.S. Food and Drug Administration, or FDA, has granted AVXS-101 Orphan Drug Designation for the treatment of all types of SMA and Breakthrough Therapy Designation, as well as Fast Track Designation for the treatment of SMA Type 1. In addition to developing AVXS-101 to treat SMA Type 1 and Type 2, we also plan to develop other novel treatments for rare neurological diseases, including Rett syndrome (RTT) and a genetic form of amyotrophic lateral sclerosis (ALS) caused by mutations in the superoxide dismutase 1 (SOD1) gene.

AveXis is seeking a Senior Administrative Assistant to support our VP, Global Medical Affairs (GMA) and the GMA team. The Senior Assistant will be experienced in handling a wide range of leadership support situations and be able to work independently with little or no supervision. Must be extremely well organized, flexible and strive under the challenges and pressure of supporting a growing organization. This candidate will need to balance multiple priorities, while remaining proactive, adaptable and efficient. Strong written and verbal communication skills, strong decision-making ability and attention to detail are extremely important in this role. Must be able to maintain confidential and sensitive information.

Direct administrative support to the Vice President and their staff to ensure productivity through routine administrative activities as well as non-routine activities and special projects.


  • Complete routine/non-routine assignments and complex projects which may include creating presentations, contracts or other confidential documents.
  • Schedule and manage on-site, off-site and virtual meetings across the United States and international time zones.
  • Organize and maintain logistics of business travel.
  • Independently identify and initiate process improvements across departments or function with limited direction.
  • Maintain communication with all levels of management and employees, often dealing with confidential information.
  • Coordinate internal and external meetings, set up conference calls and in-house training/meetings.
  • Perform special projects and/or other functions to support the business as assigned or proactively performed.
  • Submit expense reports.


  • Minimum 7 years of administrative support experience including 5 years direct support of senior leaders.
  • Bachelor's degree or equivalent experience.
  • Advanced technical skills with Outlook, Word, Excel, and PowerPoint.
  • Demonstrated ability to manage a diverse workload of diverse tasks; organization skills and prioritization and multi-tasking ability.
  • Excellent interpersonal and written and verbal communication skills.
  • High tolerance for deadlines and conflicting priorities.
  • Team Orientation and delegation skills.
  • Discretion and confidentiality handling sensitive, confidential information.
  • Embrace the AveXis culture and model work behaviors that are consistent with each of the company's core values: Tenacity, Teamwork, and Integrity.

The level of this position will be based on the final candidate's qualifications.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AveXis is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, national origin, genetics, disability, age, sexual orientation or veteran status.