Pharmacyclics, LLC

Meetings and Events Manager

Sunnyvale, CA
Nov 30, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

To learn more about us, please visit us at

Meetings and Events Manager

General Position Summary/Purpose:

The Meetings and Events Manager will work independently with business partners and stakeholders to identify Pharmacyclics' objectives and participation for meetings and events. He/She must have a working knowledge of project management methodologies, tools and templates and contributes to the development and maintenance of work products and activities. They ensure that business requirements are effectively captured, and are responsible for effective tracking and reporting of project management information and highlighting and supporting resolution of areas of risk. They will have in-depth knowledge of Sunshine Act Open Reporting as it pertains to Health Care Providers and will have discretion and authority to monitor activities to ensure event is compliant, successfully executed, while delivering an exceptional attendee experience.

Key Accountabilities/Core Job Responsibilities:

  • Create, manage, and own individual meetings and events budget with cross functional departments including tracking, reporting, and initiating contract/procurement process
  • Create, manage, and own individual meetings and events timeline/project plans including providing all communications regarding status to stakeholders/vendors/attendees
  • Ability to clearly outline objectives, set expectations, and delegate responsibilities
  • Negotiate contracts with venue and vendors to meet business needs and keep costs down
  • Manage outside corporate guests with travel, hotel and local transportation
  • Manage and build relationships with external vendors and act as a liaison between vendors and internal clients
  • Manage attendance & communications with guests and registered attendees
  • Conducts site tours, promotional events, and support conference operations as needed
  • Must be a strong communicator with the ability to initiate customer engagement and develop cross functional working groups
  • Must be highly organized, flexible, and can thrive in a fast-paced environment and handle multiple projects, with tight deadlines
  • Must be able to source multimedia equipment and design room set-up; organize meeting materials; and coordinate and develop meeting/event collateral materials
  • Strong organization and time management skills
  • Requires a minimum of 30% travel


  • Bachelor's degree in Hospitality Management, Business Management or related field required
  • 5 years of experience in corporate meeting & event planning
  • Must have at least 1 year experience in Bio-tech as a meeting planner
  • Demonstrated success in managing corporate meetings, scientific meetings, advisory meetings, and sales meetings

Equal Opportunity Employer Minorities/Women/Veterans/Disabled