Pharmacyclics, LLC

Travel & Expense and Purchasing Card Administrator

Sunnyvale, CA
Nov 30, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

To learn more about us, please visit us at

Travel & Expense and Purchasing Card Administrator

General Position Summary/Purpose:

The Travel & Expense and Purchasing Card Administrator reports to the Senior Manager, Accounts Payable and Travel & Expense and is responsible for the review and management of all activities related to the company's p-card transactions submitted via Concur. The successful candidate will also assist the T&E team in reviewing and auditing expense reports.

Key Accountabilities/Core Job Responsibilities:

  • Perform administrative functions related to the overall P-Card Program
  • Submit completed applications to P-card provider (Bank of America) and request new cards
  • Receive P- Cards from Bank of America and perform card setup and activation in Concur
  • Perform P-Card audits and reconciliations
  • Responsible in providing training to P-cardholders before releasing cards
  • Submit payment to BofA on or before payment due date
  • R econcile Statements Activity File (SAE) with payment to Bank of America
  • Submit Concur upload file to Accounting for proper coding to individual departments
  • Provide customer service to P-cardholder' inquiries
  • Strong cross functional partnering with Procure to Pay process excellence team
  • Develop and deliver P-Card program training - to drive compliance to policy and standardization
  • Identify process improvement opportunities to drive scalability of rising volume
  • Support the T&E team in auditing expense reports
  • Responsible in identifying duplicate expense reports submitted in Concur


  • Experience with P-card, Travel & Expense, and Concur system
  • Possess strong communication skills both written and verbal
  • Able to work as a team and independently
  • Bachelor's degree is required
  • Prefer Concur system experience
  • Proficient with Excel and the use of Pivot table and V-look up.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled