Pharmacyclics, LLC

Biometrics Procurement Specialist

Sunnyvale, CA, United States
Nov 29, 2018
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

General Position Summary/Purpose:

The primary role of the Biometrics Procurement Specialist is to coordinate and execute the day to day operations of the purchasing of goods and services, while ensuring the business requirements are met at the most optimal terms. This role requires the application of procurement and finance expertise, situational management, and exceptional people skills. The Biometric Procurement Specialist is a procurement Subject Matter Expert (SME), and will act as an integral liaison in all relevant matters for Business, Legal, Finance and Vendors. Together with the Biostats team, Procurement Team and Finance Operational Excellence Team, he or she is accountable for delivering procurement excellence across the relevant people, processes, and technology, and will support the implementation of continuous improvement initiatives.

Key Accountabilities/Core Job Responsibilities:

  • Under limited direction, this role is accountable for the execution of purchasing duties related to the procurement of services and goods in accordance with established procedures and policies
  • Prioritize, expedite, maintain, cancel, defer, and otherwise manage purchase requests and orders to meet business needs, leveraging a range of automated or manual processes
  • Partner with stakeholders to ensure clear requirements documentation for Procurement processes
  • Creates strong relationships both internally and externally to deal effectively with all levels of management, employees, external partners
  • Effectively respond to non-standard inquiries and emergency requests while maintaining compliance to the formal process
  • Develop and demonstrate subject matter expertise necessary to support the Procurement needs of a highly technical and regulated industry, including GXP requirements and best practices
  • Responsible for the proactive resolution of complex business challenges, which will require frequent interactions with internal stakeholders and support functions as well as external suppliers
  • Ensure all transactions are completed in accordance with the service level agreements and performance metrics: Purchase Order (PO) placement and confirmations, order exceptions, urgent requests, backorder resolution, invoice discrepancies, customer inquiries, etc.
  • Review and confirm the completeness and accuracy of information provided to prepare and process purchase requisitions, purchase orders, and contracts
  • Assist Accounts Payable with research to support purchase order and invoicing reconciliation
  • Conduct research and analysis and perform data interpretation to develop business insights
  • Fully comprehend and appropriately administer corporate policies related to the commitment of funds, signatory authority, approval matrix, contracts, purchasing matrix, and payment term standards
  • Support training of business stakeholders on pertinent processes, systems, and supporting policies
  • Perform and implement Corrective Actions and Preventive Actions (CAPA) as corrections or improvements to organizational processes taken to eliminate causes of non-conformities or other adverse situations
  • Prepare documentation in support of SOX controls, external and internal audits
  • Proactively identifies potential vendor issues/risks and recommends/implements solutions.
  • Work closely with Clinical Data Management, Statistical Programming and Biostatistics to support departmental outsourcing needs.


  • Ability to work independently or as part of a team
  • Strong organization skills; demonstrated experience successfully managing competing priorities and proven record of meeting established deadlines
  • Strong communication skills, both written and verbal; consistently demonstrates professional communication and exceptional interpersonal skills
  • Proven ability to rapidly adopt new processes, norms, and policies
  • Self-motivated with excellent organizational, communication and interpersonal skills
  • Strong attention to detail and excellent problem-solving skills
  • Proven capability to handle multiple tasks as well as prioritize work
  • Strong analytical, problem solving, and negotiation skills; ability to evaluate and synthesize extensive or diverse data sets
  • Highly proficient in MS Office tools, especially Excel, PowerPoint, and Outlook; proven ability to quickly learn and utilize new systems and software
  • Demonstrated ability to quickly adapt and excel in a fast-paced environment with changing priorities, while maintaining a constant commitment to the highest level of work quality
  • Knowledge of ERP, purchase requisition/order and contracting systems and processes. Salesforce experience desirable.
  • Sufficient technical knowledge to effectively interface internally with Finance, Accounting, Legal, as well as external vendors

Education and Experience:

  • High School Diploma required; Associate's or Bachelor's degree in Business Administration, Engineering, Supply Chain, or related field highly desirable
  • Familiarity with applicable federal and state laws and regulations required
  • Formal problem-solving training highly desirable
  • Experience with Microsoft AX and Apttus highly desirable; experience with contracts preferred
  • Prior Pharmaceutical industry experience highly desirable; at least 2 years of experience in Procurement or related field required
  • Good organizational skills and attention to detail
  • Proactive, self-motivated and a team player

Equal Opportunity Employer Minorities/Women/Veterans/Disabled