Senior Administrative Assistant - Human Resources (Contract)

San Francisco, CA, United States
Nov 22, 2018
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time

Position Summary:

Provide administrative support to the Human Resources department. The ideal candidate will thrive in a service and support role and is highly detail oriented. This is a contract position.

Essential Duties and Responsibilities:

  • Provide administrative support to Vice President of Human Resources and the human resources management team.
  • Act as a central contact for the Human Resources team for designated project communications, correspondence and associated documentations
  • Manage all aspects of contracting activities for the human resources department. Draft contacts (NDAs, MSAs, SOWs and consulting agreements, etc.), route and manage the lifecycle and approval process within Zycus, the company contracts system
  • Experience with CONCUR reconciliation (compile, submit, and track expense reports)
  • Create agendas and take minutes for department/program, team meetings
  • Set up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Act as a central contact for the Human Resources team for Finance purchase order requisitions and maintenance
  • Must be able to prioritize and manage multiple projects simultaneously
  • Maintaining day-to-day calendar and recurring meetings
  • Handle confidential material with utmost discretion
  • Serve as a collaborative member of the Human Resources team and provide support/back-up, as needed
  • Experience with coordinating interviews as needed


  • A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Human Resources experience strongly preferred
  • Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
  • Experience with CONCUR
  • Experience in and knowledge of contracts systems. Experience with Zycus a plus
  • Proven ability to handle confidential material with discretion and professionalism
  • Ability to work in a fast paced, start-up environment
  • Flexibility with regard to job responsibilities and duties
  • Ability to multi task and shift priorities quickly
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Ability to effectively communicate and share knowledge with internal and external contacts at all levels
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player