Senior Purchasing Administrator

Location
Frederick, MD, USA
Posted
Nov 14, 2018
Ref
req173
Hotbed
BioCapital
Required Education
Bachelors Degree
Position Type
Full time
The C&A Purchasing Department is responsible for the following activities in support of the Frederick National Laboratory: acquisition of goods and services, equipment maintenance and repair, fleet service and training for program areas in the use of ERP systems.

KEY ROLES/RESPONSIBILITIES

Senior Purchasing Administrator duties:
  • Responsible for internal purchase requisition workflow in CostPoint and Hyland OnBase.
  • Reviews purchase requests for completeness, accuracy, and compliance with established policy and procedures
  • Contacts requestors to clarify specifications and resolve problems
  • Responsible for review and upload of various shared documents for Acquisitions Directorate in SharePoint and OnBase.
  • Select vendors for procurement of internal office supplies, solicits verbal quotations and, when necessary, written quotations for these items.
  • Contact vendors to place purchase orders; negotiates prices, terms, and delivery of specified items
  • Direct Back-up for Wireless Administrator to include procurement of devices and services both domestic and internationally.
  • Assist as required with P-Card Program in Deltek and Corcentric to include cardholder reconciliations, assisting Accounts Payable on delinquencies in Program.
  • Audit transactions for both P-Card and Blanket Program
  • Coordinate delivery and invoicing issues with Receiving and Accounts Payable personnel to resolve discrepancies
  • Edit documents in Adobe to include Contract Officer Authorization Requests, Advanced Notifications, Purchase Requests and Purchase Orders

BASIC QUALIFICATIONS
  • Possession of a Bachelor's Degree from an accredited college/university in a related field (Additional qualifying experience may be substituted for the required education).
  • Two (2) years related experience
  • Knowledge of procurement processes
  • Must have proficiency in Microsoft Office, specifically Word and Excel
  • Must be able to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS
  • Exercise judgment within defined procedures and practices to determine appropriate actions.
  • Experience with or in support of a government contracting office
  • Experience with Adobe, Deltek Costpoint, Hyland OnBase, SharePoint; Corcentric

Expected Competencies:
  • Exercise judgment within defined procedures and practices to determine appropriate actions.
  • Strong problem solving and reasoning skills to effectively deal with problems varying in complexity
  • Ability to provide exceptional customer service
  • Communicate effectively, orally and in writing, with non-technical and technical staff

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)