Pharmacyclics, LLC

Administrative Assistant, Marketing

Sunnyvale, CA, United States
Nov 07, 2018
Administration, General
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

To learn more about us, please visit us at

Administrative Assistant, Marketing

General Position Summary/Purpose:

This position supports and enhances the executive effectiveness of the Director for US Marketing. Key responsibilities will include: (1) Management of MSA's, SOW's, purchase/work orders, and Apttus amendments for brand marketing and market research; (2) Help coordinate and manage logistics for recurring, quarterly live meetings involving brand teams at PCYC as well as with our co-promote JBI partners; (3) Responsible for a broad range of administrative support duties within a dynamic and fast-paced business environment.

The successful candidate must possess the ability to stay several steps ahead and anticipate the needs of the marketing organization. The position also requires an individual who takes great pride in being a professional administrative assistant, has previously worked and thrived in a high-pressure environment(s) and who will serve as a trusted employee for potentially confidential and materially sensitive information for the marketing organization.

Key Accountabilities/Core Job Responsibilities:

  • Independently & proactively provides high-quality support & anticipate the needs of the brand team.
  • Capable of working with discretion and tact in an environment where they are possibly exposed to sensitive and confidential information.
  • Acts with a sense of urgency and understands the need for responsiveness after-hours and some weekends, as needed (e.g., during business critical team travel such as medical congresses, and key business meetings such as advisory boards and launch activities).
  • Manages complex calendaring and scheduling needs and coordinates all logistics for domestic and international travel, including itinerary preparation and management of expense reports (using Concur).
  • Partners with commercial teams to coordinate schedules, internal and external meeting logistics and presentations.
  • Manages commercial team call logistics, agendas and minutes as needed.
  • Effectively navigates the various office solutions needed to maintain high-functioning business processes (eg: contracting systems, CDAs).
  • Works with other administrative assistants to create seamless office operations.
  • Prepares documents in Word, Excel, Visio, PowerPoint, and our Vault MLR system. Proficiency in Microsoft Office is a must. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Effectively and successfully responds to problem situations and prioritizes issues
  • Based in PCYC Headquarters office in Sunnyvale and represents the commercial leadership team to internal and external business contacts when needed by the field leadership team.
  • Manages day-to-day work flow for marketing as well as possesses strong communication skills to interface with all levels of staff.
  • Serves as a back-up to other administrative staff and receptionist desk when needed.


  • Bachelor's degree preferred or equivalent work experience.
  • A professional, flexible and approachable demeanor with the highest levels of personal integrity.
  • A business mind with an ability to see the big picture and has an acute attention to detail.
  • Proven outstanding verbal and written communication skills, including English grammar/editing skills.
  • Advanced proficiency with Microsoft Office Suite (including Word, Excel, PowerPoint, Visio and Outlook).
  • Ability to work under pressure and on deadline.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Ability to work on complex projects with general direction and minimal guidance with a high degree of quality.
  • Good judgment with an ability to make timely and sound decisions.
  • Strong organizational, problem-solving, and analytical skills; able to self-manage priorities and workflow.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled