Contract Administrative Assistant - Clinical

San Francisco, CA, United States
Nov 02, 2018
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time

Provide primary administrative support to Vice President and their management team. This is a contract position.

Essential Duties and Responsibilities:
  • Provide administrative support to Vice President and their management team
  • Act as a central contact for designated project communications, correspondence and associated documentations (CDA, MDA, consulting agreements)
  • Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Must be able to prioritize and manage multiple projects simultaneously
  • Maintaining day-to-day calendar and recurring meetings
  • Ability to work with minimal supervision
  • Handle confidential material with appropriate discretion
  • Serve as a collaborative member of the administrative team and provide support/back-up, as needed
  • Experience in conference and event planning and coordination
  • Experience in planning study kick-off meetings, ad boards and off-sites
  • Seasoned in coordinating multi-leg domestic and international travels
  • Experience with CONCUR reconciliation (compile, submit, and track expense reports)
  • Assist with New Hire, on-boarding activities

  • A minimum of 3 to 5 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Previous experience working in any layer of the Clinical or Development organizations
  • Ability to work in a fast paced, start-up environment
  • Ability to multi task and shift priorities quickly
  • Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook, CONCUR)
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Strong verbal and written communication skills and interact with internal/external contacts
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player
  • Ability to learn quickly and take on new challenges as they arise
  • Must be flexible in regard to job responsibilities/duties, resourceful, and detail oriented
  • Effective interpersonal and communication skills
  • Proactive, efficient and timely follow through