Secretary I

Location
Frederick, MD, USA
Posted
Oct 24, 2018
Ref
JR104-58258S
Discipline
Administration, Clerical
Hotbed
BioCapital
Required Education
High School or equivalent
Position Type
Full time
The Clinical Services Program's primary mission is to perform sequential studies using samples obtained from patients with cancer, AIDS, chronic granulomatous disease or other diseases associated with immunologic dysfunction, as well as to monitor viral load in patients with HIV.

KEY ROLES/RESPONSIBILITIES
  • Provide daily secretarial support to the Clinical Services Program,
  • Place blanket orders directly with vendors, enter purchase requests into DELTEK (internal purchasing system), and place credit card orders by telephone and/or Internet
  • Confirm and communicate all order confirmations
  • Communicate all order statuses with the scientific and administrative personnel
  • Complete reoccurring credit card reconciliation
  • Weekly reporting on closing out open purchase orders
  • Review and work within Administrative SharePoint site
  • Maintain journal subscriptions and memberships for the Clinical Services program
  • Properly complete required government forms for procurement of laboratory/office supplies and travels
  • Maintain documents in an organized manner
  • Sort and distribute interoffice mail.
  • Receive and transfer calls and electronic communications appropriately and professionally
  • Entered travel authorizations and expense reports into Deltek T&E and ensure compliance with Federal Acquisition Regulations (FAR)
  • Created conference room schedule for scientific and administrative staff

BASIC QUALIFICATIONS
  • Possession of a high school diploma or equivalent
  • Foreign degrees must be evaluated for U.S. equivalency
  • A minimum of one (1) year clerical/secretarial experience
  • Experience with Windows, MS Office including Word/Excel/Access
  • Knowledge of the use of proper English/grammar/spelling/punctuation
  • Maintaining files and active records

PREFERRED QUALIFICATIONS
  • Deltek, SharePoint and database experience
  • Expected Competencies:
  • Ability to deal tactfully with the public
  • Communicate office problems tactfully
  • Coordinate office activities with other administrative team members


Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)