Admin Coordinator

Employer
Amgen
Location
Thousand Oaks, California
Posted
Oct 18, 2018
Ref
R-65096
Required Education
High School or equivalent
Position Type
Full time

The Corporate Affairs team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting Executive Directors, Directors and other staff in a variety of complex administrative support activities.

Key responsibilities include:

Managing calendars and scheduling meetings

Making travel arrangements and preparing expense reports

Assisting with special projects

Maintaining up-to-date lists of team players and key 1:1 meetings

Organizing meeting rooms, including logistics, catering and equipment needs

Managing the administrative aspects of relationships with outside experts and vendors

Arranging for guest speakers, including contracts, travel and venue

Renewing professional memberships before expiration

Timely registering for conferences, congresses and seminars

Arranging ancillary meetings during major conferences

Assisting with preparation of presentations and meeting agendas

Providing backup support to additional departmental admins

Ordering office supplies

Performing other administrative duties

BASIC QUALIFICATIONS

Associate's degree and 2 years of Administrative experience

OR

High school diploma/GED and 4 years of Administrative experience

PREFERRED QUALIFICATIONS

5 years of experience in an administrative support role supporting large teams at different levels

Amgen experience

Experienced and proficient with current Amgen technologies and platforms

Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners

Ability to work in a fast-paced, deadline-driven environment

Discretion in dealing with proprietary information

Exceptional at managing multiple calendars including coordination across multiple time zones

Ability to prioritize projects of greater urgency and importance

Outstanding communication skills, both oral and written

Excellent organizational and time-management skills

Excellent travel and meeting planning skills

Experience providing administrative support to remote staff

Helpful, can-do attitude with a solution-oriented approach

Polite and personable 'team player'

Skilled at remaining calm under pressure

Experience working in biopharma industry

Bachelor's degree

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.