Senior Manager, Stock Administration

San Francisco, CA
Oct 11, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time


The Senior Manager, Stock Administration is responsible for managing Portola’s equity incentive plans and employee stock purchase plan.


  • Administer the Employee Stock Purchase Plan, the company’s equity incentive plans and inducement plan, maintain E*TRADE participant data and transfer agent administration
  • Manage the overall equity transaction process including option exercises initiated in the E*TRADE platform, restricted stock unit releases, ESPP purchases, monthly grant processing, performance grant tracking and releases, ISO and ESPP disposition maintenance, etc.
  • Oversee the stock administration platform and maintain the E*TRADE Client Resource Center (CRC) module
  • Partner with the Accounting and Legal teams on ongoing grant activities, quarterly and year-end financial filings, equity SOX narrative, proxy reporting, 10b5-1 trading plan activities and Form 4 filing or regulatory needs
  • Act as the internal equity expert and educate employees on questions relating to equity and ESPP including general company-wide program communications
  • Establish and maintain periodic reconciliation and validation procedures for equity grant processes, ESPP enrollment, plan activities and roll-forward reports, transfer agent activities, and W2 income audit for equity transactions
  • Complete year-end reporting needs including Section 6039 reporting for ISO exercises and ESPP purchases (Form 3921 & 3922), W2 income reporting, 1099-Misc on equity income reporting and Year-end Statement of Taxable Income to be provided to participants


  • 8 to 12 years of experience in stock administration
  • Bachelor’s degree in Accounting or Finance preferred
  • Life science (pharmaceutical, biotech or CRO) experience strongly preferred
  • Must possess strong finance skills, analytical ability, and solid business acumen
  • Ability to work independently, prioritize work, and handle simultaneous assignments under tight deadlines in a fast-paced environment
  • Demonstrated ability to work collaboratively across organizations and utilize resources effectively
  • Excellent verbal and written communication skills
  • Strong attention to detail and sense of urgency in completing transactions in a timely manner