Associate/ Clinical Trial Manager

San Francisco, CA, US
Oct 07, 2018
Required Education
Associate Degree
Position Type
Full time
Other Locations:US- NJ- Summit East; US- CA- San Francisco- Owens Street Celgene


Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.


The Associate, Clinical Trial Manager (ACTM), in collaboration with the Clinical Trial Manager, contributes to the strategic and operational leadership of clinical research studies to ensure delivery on time, within budget, and of high quality in compliance with ICH/GCP, Regulatory Authorities' regulations/guidelines, and applicable SOPs/WPs. They may be the primary operational contact for a study or lead/co-lead the cross-functional global team for execution of the study with oversight. Responsibilities may also include performance and quality oversight of one or more Contract Research Organization (CRO) teams.

Responsibilities involve a combination of execution and oversight-dependent on the sourcing model - to ensure deliverables and may include, but are not limited to, the following:

Financial Planning and Management
  • A basic understanding of the cost drivers, attuned to principles of cost disciplined science and are able to proactively manage the study budget
  • Support and/or lead the development/management/reconciliation of overall study budget(s)
  • Support and/or lead the development/management of vendor scope of work (SOW) per contract, quality, and budget
  • Review/approval of vendor invoices and management of accruals and SOW changes.

Project Management
  • Independently or in collaboration with CTM, drive study execution utilizing available performance metrics and quality indicators
  • Oversight of clinical monitoring quality and adherence to established processes and plans
  • Independently or in collaboration with CTM lead development, management, maintenance of study deliverables [i.e. timelines, study plans, etc.] through collaboration with internal and external stakeholders using data and strong inter-personal influencing skills to make robust data driven decisions.
  • Proactive identification of potential risks and development/implementation of actions to avoid or mitigate and able to make the appropriate trade-offs of balancing risks with study deliverables and costs.
  • Maintenance/updating of data as appropriate in project management tools including CTMS
  • Informing CTM and/or operational program lead/s and other leadership (as appropriate) on overall clinical trial plans, updated forecasting, and of potential issues/mitigation

Study Planning and Conduct
  • Facilitation of country and site feasibility/selection processes with use of robust data
  • Operational and strategic input into study documents such as synopsis, protocol, ICF, CRFs, CRF Completion Guidelines, Study Execution Plans, Clinical Data Review Plan, Clinical Database edit specifications, Clinical Study Report (CSR) development, etc.
  • Oversight of investigational product [IP]supply forecasting/management and study-level IP reconciliation [in collaboration with IMSC] and recommend appropriate trade-off to balance risks and study execution deliverables.
  • Contribute to and/or lead development of the subject recruitment/retention strategy and related initiatives
  • Participation in clinical service provider (vendor) selection, specification development, and management/oversight
  • Oversight of TMF set-up, ongoing quality review, and final reconciliation of study documents including review of site regulatory documents/packages and obtaining of appropriate country/site insurance
  • Development/coordination of study training for study team, investigational sites, and vendors
  • Oversight of required country regulatory (e.g. CTA, MoH) and country/site IRB/IEC approvals/notifications
  • Participation in Serious Adverse Event (SAE)reconciliation process
  • Proactive management of issues and information sharing with key internal/external stakeholders with use of standardized reports and other mechanisms.

Relationship Management
  • Development/maintenance of collaborative relationships with:
    • Proactive management of internal partners/stakeholders including Clinical Research, Project Management, CR&D Operations, and Affiliates and foster partnership across the multi-disciplinary teams
    • external partners including Contract Research Organizations (CROs), Academic Research Organizations (AROs), and other clinical service providers

Mentor and coach CTAs, as appropriate, and participate or provide leadership in departmental initiatives.

Skills/Knowledge Required:

  • Clinical trial project management skills
  • Basic financial budgeting and forecasting skills
  • Leadership / influence management skills
  • Solid knowledge of ICH/GCP, regulatory guidelines/directives, and drug development and clinical research processes
  • Ability to effectively lead a cross-functional team in a matrix environment with oversight
  • Time management skills - ability to effectively multi-task and prioritize
  • Recognizes potential problems and provides possible solutions demonstrating decision making skills
  • Demonstrated success in using oral and written communication skills to influence, inform, or guide others
  • Basic disease / therapeutic knowledge
  • Solid computer skills - requirement of MS applications including (but not limited to) MS Project, Word, Excel
  • Study Tools including electronic system skills - CTMS / EDC

Key Leadership Competencies:

  • Creates realistic plans that clearly define goals, milestones, responsibilities and results
  • Maintains focus on strategic objectives while accomplishing operational goals
  • Places a priority on getting results with an emphasis on high quality outcomes
  • Holds self and others accountable for accomplishing goals
  • Makes timely, data-driven decisions
  • Develops and maintains effective working relationships with people across cultures
  • Encourages collaboration across teams, functions, and geographies
  • Ensures that conflict is handled constructively so that performance is not impacted
  • Displays a willingness to challenge the status quo and take risks
  • Responds resourcefully to changing business demands and opportunities, proactively looking for ways the team can contribute
  • Maintains optimism and composure in times of change, uncertainty, or stress

BA / BS Degree in relevant discipline

Minimum 2 years clinical study management experience

Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.