Pharmacyclics, LLC

Facilities Operations Coordinator

Sunnyvale, CA, United States
Oct 04, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

To learn more about us, please visit us at

Facilities Operations Coordinator

General Position Summary/Purpose:

The Facilities Operations Coordinator is responsible for providing general Facilities support to PCYC main campus.This person will be the focal point person for execution and management of Purchase Orders, contracts and bids.He/She will ensure that all Purchasing activities are complying with PCYC's Finance & Purchasing policies.He/She will also monitor general campus office need such as office supplies, conference room setup, café services/setup, general move and space planning/execution

Key Accountabilities/Core Job Responsibilities:

  • Manage all Purchasing related activities, provide reports tracking existing POs status and contract status to allow transparencies for Facilities leaders and Purchasing/Finance.
  • Organize and plan any necessary moves. Perform space planning as needed.
  • Source new vendors and evaluate all vendor performance on a regular basis.
  • Support and track all Facilities related Purchase Orders and Contracts to make sure sufficient funding for daily operation need and projects.
  • Maintain and assign efficient supply of stock room materials.
  • Monitor and ensure campus environment is well maintained including gym, café, conference rooms, parking lots, all buildings. Work with Sr. Manager Site Services to tackle any problems.
  • Ensure kitchen rooms and lunch rooms are clean, organized and stocked. Maintain the coffee equipment and manage vendor who supplies the products.
  • Support the management of furniture setup, purchase and maintenance


  • BS/BA Degree in Business Management or Operations support, or equivalent experience
  • 5 to 7 years relevant experience in Facilities/Logistics/Operations
  • 2 to 3 years of experience/knowledge of business and compliance in the biotech/pharma industry strongly preferred
  • Demonstrated ability to establish and maintain effective relationships with management, customers, vendors and staff.
  • Proficiency in Microsoft software; including Outlook, Excel, PowerPoint and Word
  • Strong business process knowledge and excellent customer services
  • 3rd party vendors providing goods or services related to this function, landlords and property-management companies

Equal Opportunity Employer Minorities/Women/Veterans/Disabled