Sr. Administrative Assistant

Employer
AveXis Inc.
Location
San Diego, CA, US
Posted
Oct 03, 2018
Ref
2018-2607
Discipline
Administration, General
Required Education
Bachelors Degree
Position Type
Full time
Overview

Ready to join a team committed to moving gene therapies into the clinical and commercial settings for patients and families devastated by rare neurological genetic diseases? AveXis is advancing cutting-edge science to treat rare and life-threatening genetic diseases starting with our clinical-stage, proprietary gene therapy candidate, AVXS-101. We are in the midst of an incredible journey, and are looking for passionate individuals to join us on this important mission.

AveXis, Inc., a Novartis Company , is a clinical-stage gene therapy company, dedicated to developing and commercializing novel treatments for patients suffering from rare and life-threatening neurological genetic diseases. Our initial product candidate, AVXS-101, is our proprietary gene therapy product candidate currently in development for the treatment of spinal muscular atrophy, or SMA, Type 1, the leading genetic cause of infant mortality, and for the treatment of SMA Type 2. The U.S. Food and Drug Administration, or FDA, has granted AVXS-101 Orphan Drug Designation for the treatment of all types of SMA and Breakthrough Therapy Designation, as well as Fast Track Designation for the treatment of SMA Type 1. In addition to developing AVXS-101 to treat SMA Type 1 and Type 2, we also plan to develop other novel treatments for rare neurological diseases, including Rett syndrome (RTT) and a genetic form of amyotrophic lateral sclerosis (ALS) caused by mutations in the superoxide dismutase 1 (SOD1) gene.

The Sr. Administrative Assistant will be responsible for the day-to-day coordination of a wide variety of processes and programs. This role will be a mix of transactional tasks and support activities for Site Leadership Team. It will involve Internal and external interactions. Direct administrative support to the staff across a site to ensure productivity through routine administrative activities as well as non-routine activities and special projects.

Responsibilities

  • Supports the AveXis team with complex administrative work that requires a high degree of confidentiality across the Function as defined through external contacts and cross-department activities at AveXis
  • Represents AveXis to internal and external business contacts.
  • Greet guests upon arrival and ensure the meeting contact is aware of arrival.
  • Manages calendaring and scheduling needs for the department and AveXis senior management
  • Supports efforts related to AveXis processes and programs including scheduling meetings, arranging plans for local based events.
  • Acts as a liaison, solution-oriented problem solver, and facilitator as the first contact for the team.
  • Effectively and successfully responds to problem situations and prioritize issues.
  • Maintain a high level of data sensitivity and be responsible for protecting employee data privacy at all times and have strict adherence to confidentiality and compliance policies.


Qualifications

  • Bachelor's degree or equivalent experience with a focus on administrative excellence for 5+ years
  • Demonstrated capability to work with discretion and tact in an environment exposed to a high level of sensitive and confidential information.
  • Maintains confidence, protects organization and by demonstrating a high level of professionalism in dealing with confidential and sensitive issues.
  • Acts with sense of urgency and understands need for responsiveness on occasion after standard business hours and some weekends, as needed.
  • Strong organizational, problem-solving and ability to work on moderate-scope projects with minimal instruction on day-to-day work in which research and analysis may be required for supporting solutions. High attention to detail a must.
  • Excellent communication skills with the ability to present and explain complex problems/data clearly and concisely.
  • Solid understanding of MS Word, Outlook, Excel, Access, and other Microsoft Office programs.
  • Ability to travel on a limited basis to corporate headquarters for additional training and events.

The level of this position will be based on the final candidate's qualifications.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AveXis is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, national origin, genetics, disability, age, sexual orientation or veteran status.