Pharmacyclics, LLC

Senior Manager, Transparency Reporting (Finance)

Location
Sunnyvale, CA, United States
Posted
Oct 03, 2018
Ref
2548
Discipline
Administration, Finance
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

To learn more about us, please visit us at http://www.pharmacyclics.com/

Senior Manager Transparency Reporting

General Position Summary/Purpose:

The primary role of the Senior Manager Transparency Reporting is to manage Transparency Reporting (Aggregate Spend) reporting program to meet company's US State, Federal Sunshine Act, EFPIA, CIA reporting obligations through leading, training, managing the analyst(s), partnering with internal stakeholders, and external parties in regards to data collection, data review, data remediation, and report generation processes, as well as by continuously developing and documenting processes for the review and reporting of Aggregated Spend. He/she is responsible for compliance with applicable Corporate and Company policies and procedures. The Senior Manager Aggregate along with his/her team is the key interface between Finance, OEC and key business stakeholder's on Aggregate Spend and Transparency related activities at Pharmacyclics. Manage and develop Aggregate Spend / Transparency workstream to achieve Financial and Compliance Excellence in organization, processes and reporting execution. He/she will support training and documentation of tools and processes as the implementation of continuous improvement initiatives.

Key Accountabilities/Core Job Responsibilities:

  • Lead and influence cross-functional End-To-End HCP/HCO Procure To Pay workstream from contract to disclosure including data collection, remediation, validation to cover Aggregate Spend requirements needs
  • Oversee cross-functional work and day to day work stream from reportable data collection, validation/ completeness check, remediation through report creation, review, certification and publication to dispute resolution
  • Primary responsible to meet company's transparency reporting obligations with all applicable federal and state laws and regulations (tax, statutory), operational policies, and processes are consistently applied and executed to laws/regulations and policies ensuring completeness, accuracy and timely submission
  • Guide and manage internal and external stakeholders in the data collection, data remediation, and reporting process
  • Will make day-to-day decisions within established guidelines regarding work processes and schedules to achieve objectives established senior leadership and direct manager
  • Provides leadership, coaching and development to supervised staff by communicating and providing guidance to aid in data review and business process development
  • Liaise with Business/Activity Owner (Clinical Science, Drug Development, Clinical Operations, Medical Affairs, Sales/Marketing) and supporting functions (OEC, AP, Events, Procurement, Legal, IT, FP&A, Internal Controls) to ensure timely and satisfactory data collection, remediation/issue management, escalation and resolution is in place
  • Ensure successful processing of Third Party Pass Through process requirements via various systems through effective facilitation, tracking, reporting and team management
  • Lead Transparency and Aggregate Spend continuous improvement initiatives: On-Boarding to Payment
  • Lead HCP/HCO Master Data accuracy and completeness in related source system data (ERP/AX, Concur, Veeva, Speaker Bureau, Educational Materials) as data quality in data management sources such SpendMart non-research, SpendMart research, and third party pass thru (TPPT) are fundamental for accurate reporting
  • Where a reviewed expense appears to violate federal/state regulations or company's code of conduct or transfer of value rules (e.g., dollar limit violated; inappropriate type of payment/benefit for that recipient), refer to OEC for investigation
  • Reviews agreements and makes recommendations to mitigate financial and compliance risks
  • Leads together with cross-functional teams communication, change management and training initiatives to increase reporting efficiency and support company's compliance
  • Primary responsible in partnering with supporting functions to ensure that policy requirements are clearly, accurately and timely identified and translated into systems and processes
  • Liaise with finance and business as well as with internal and external stakeholders to perform month-, quarter-, and year of event closure to meet internal and external reporting or monitoring requirements
  • Coordinate and review entries for match between Spend Purpose Code and Description; request backup where necessary; review and make corrections in appropriate tools. Review, finalize, and coordinate posting of report as per reporting calendar (internal/external)
  • Resolve complex and contentious issues to ensure effective business support is maintained
  • Prepare reports and perform root cause analysis as required and delivery of outputs to ensure efficiency and compliance requirements are met
  • Perform and implement Corrective Actions and Preventive Actions (CAPA) as corrections or improvements to organization's processes taken to eliminate causes of non-conformities or other adverse situations
  • Be able to understand and apply the legal requirements of the federal and state transparency laws, and the system requirements of SpendMart and Pharmacyclics other reporting tools
  • Actively participate and advice to other Aggregate Spend and Procure To Pay (PTP) projects as required
  • Support sustainability of process change, identifying opportunities to partner with the business on organizational implications to ensure successful adoption
  • Identify, involve and recognize indicators to evaluate the PTP processes to be improved / implemented
  • Support the development and delivery F&I goals and objectives
  • Assist in developing, researching, compiling and analyzing supporting data
  • Proven experience working with tax, regulations and policy requirements
  • Perform administrative duties requiring attention to detail and analysis


Qualifications:

  • Strong leadership, problem-solving, and analytical skills
  • Proven ability to rapidly adopt new processes, norms and policies
  • Demonstrated experience with reporting, corporate controls and compliance
  • Self-motivated with excellent organizational, communication and interpersonal skills
  • Ability to motivate teams, to organize large work load, set priorities, and meet deadlines
  • Strong attention to detail and excellent problem solving skills
  • Demonstrated capability to handle multiple tasks as well as prioritize work
  • Ability to work independently and efficiently, with minimal supervision
  • Strong verbal and written skills with ability to convey communications clearly and concisely
  • Proactive and responsive to customer issues and system concerns
  • Demonstrated ability to be consistent, dependable and accurate in carrying out responsibilities to a successful conclusion
  • Demonstrated ability to excel in a fast paced environment with changing priorities, while maintaining a constant commitment to highest level of quality
  • Bachelor of Science in Business Administration or an equivalent combination of education and work experience
  • 5-8 years plus of industry or consulting experience in Finance, Public Accounting, Internal Controls/Audit
  • Experience with application of federal and state laws and regulations is desired
  • Strong computer, proficient in MS Office specially Excel, PowerPoint
  • Knowledge of ERP, Purchase Requisition/Order and Contracting systems
  • Account, SOX and other control requirements knowledge is beneficial
  • Managerial and supervisory experience required
  • Position will be responsible to manage Third Party program support (contract and indirect staff)


Equal Opportunity Employer Minorities/Women/Veterans/Disabled