Research Administrative Coordinator II

Location
Tarrytown, New York, US
Posted
Sep 28, 2018
Ref
14418BR
Required Education
Bachelors Degree
Position Type
Full time
Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

Summary
Opportunity for a bright and enthusiastic individual to make an important contribution to Regeneron's core scientific function. The role will provide administrative and operational support to the VP of Research and his teams, by implementing a highly organized and efficient workflow. Qualified candidate should excel at time management and feel comfortable working in a fast paced and often ambiguous environment. Should also possess the ability to build strong working relationships with peers across multiple departments.

Responsibilities

• Proactively manage VP's calendar and resolve conflicts using basic understanding of priorities. Ability to anticipate needs in order to manage all meeting logistics

• Organize and prioritize VP's deliverables; track deadlines and ensure completion

• Internal meeting coordination; frequent guest speaker logistics planning and hosting

• Heavy domestic and international travel arrangements, along with expense reports

• Organize and maintain key department information (contact lists, data sites, contracts, budgets etc.)

• Event planning such as department celebrations, team building events and holiday lunches

• Office equipment and supply maintenance

• Ensure effective and timely communication within the functional area, across the research department and the company

• Act as liaison with departments such as Human Resources, Finance, Procurement, Facilities, IT etc. to support operations

• Identify, develop and support continuous process improvements

• Backup support and coverage for other members of the Research Administrative Team

• Other administrative duties & special projects as required

Requirements

• Bachelor's degree preferred and 2+ years of relevant experience

• Superior organizational skills; ability to manage/prioritize multiple tasks and requests while maintaining a high level of accuracy and attention to detail

• Highly collaborative with strong interpersonal, written and verbal communication skills; effective customer service; ability to interact with all levels of employees and management while maintaining confidentiality

• Ability to work independently while also being a team player; comfortable taking initiative, leading projects and being assigned tasks while informing team and leaders on progress and obstacles

• Can handle change and uncertainty with composure; able to shift gears comfortably

• Exceptional judgment, critical thinking and problem-solving skills

• Proactive, responsible and accountable

• Proficient in MS Office (Outlook, Word, PowerPoint, Excel) and experience with SharePoint, Concur, Oracle and teleconference systems is desired; ability to learn new technologies and systems quickly and easily

• Event planning and project management experience a plus

• Science or pharmaceutical background/knowledge/interest desirable

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.