Sr Manager, Medical Meetings and Events

Cambridge, MA, United States
Sep 26, 2018
Required Education
Bachelors Degree
Position Type
Full time
Sr Manager, Medical Meetings and Events

Ipsen Biopharmaceuticals Inc.

Job Description:

Responsibilities include but not limited to:
  • Oversees all aspects of internal & external USMA meetings and events, including but not limited to evaluating and recommending event opportunities, vendor and system contract negotiation, site reviews, research and selection of venues, management of all attendee logistics, Audio-visual services, space allocation, stakeholder management, logistics, staffing coordination, and budget planning and reconciliation
  • Cultivates partnership between USMA and Commercial/Corporate Meeting Planning
  • Prepares proposals, banquet event orders and executes services agreements
  • Works with appropriate USMA leads to gain required internal approvals, develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff and other stakeholders
  • Aligns with USMA Disease Leads to establish event strategies, priorities, metrics and budgets
  • Retains in depth knowledge of up-to-date compliance, legal, regulatory and other issues that impact programs and events and applies accordingly. Seeks out advice on behalf of the team as appropriate
  • Manages vendors as required
  • Aligns with Procurement partners and other relevant departments as needed
  • Provides on-site event support where needed
  • Provides continual evaluation of meetings and events and implements best practices into all aspects of event planning processes, execution and review
  • Work cross-functionally with stakeholders across the organization to ensure alignment
  • Relationship management with internal and external attendees and vendors
  • Coordination of on-site slide review and debrief meetings
  • Create Commitments, PO's, and complete Contract Approval Forms
  • Work with Accounts Payable to ensure invoices are processed and received in a timely manner
  • Effectively communicate with attendees (invitations, RSVPs, travel requirements, contracts, etc.)
  • US travel required including weekends and overnight stays up to 40%

Education and Experience:
  • Bachelor's degree required
  • 5+ years' experience managing exhibits/meetings
  • On site meeting management experience
  • Vendor management
  • Excellent interpersonal skills, and the ability to develop a strong rapport with key stakeholders. Approachable, engaging and likeable
  • Veeva working experience
  • Thorough knowledge of Excel and Power Point (will need to produce slides for slide decks)
  • Experience working with hotel vendors, and/or independently manage hotel room blocks
  • Ability to present in front of a group with confidence

Core Competencies:
  • Exceptional organizational skills, strong attention to details, and ability to multi-task; able to simultaneous manage multiple projects
  • Excellent interpersonal skills, and the ability to develop a strong rapport with key stakeholders. Approachable, engaging and likeable.
  • Articulate and poised with the ability to communicate clearly, concisely and professionally both verbally and in writing.
  • Detailed oriented with excellent follow up
  • Ability to effectively perform all functions in adherence with legal, compliance, and regulatory guidelines in the pharmaceutical industry

IPSEN is an equal opportunity employer that strictly prohibits unlawful discrimination. We recruit, employ, train, compensate, and promote without regard to an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.