Pharmacyclics, LLC

Discovery Operations Associate II

Sunnyvale, CA, United States
Sep 19, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

To learn more about us, please visit us at

Pharmacyclics is seeking a Discovery Operations Associate II.

General Summary:

Reporting to the Discovery Operation Expert (Process Expert, Contract, Inventory and Lab Management), candidates applying for this position will be responsible for the business needs of department/group, with an emphasis the submission of contract and purchase requests to the relevant IT system. As such, the Discovery Outsourcing Associate will interface daily with internal stakeholders (such as the biology, translational medicine, chemistry and DMPK research team, Discovery Outsourcing Vendor Management Team, Discovery Outsourcing Site Budgets Team, FP&A, Procurement, and Legal) to facilitate contract submissions, answer any questions that arise during negotiation, approval, execution, and maintenance. Importantly, once the PO and contracts are approved, following up with relevant vendors until the product reaches end-users and notify them the status periodically. This role requires the Discovery Outsourcing Associate to be detailed oriented and able to work well in a fast-paced, volume-driven environment.

The Discovery Outsourcing Associate II will work closely with the relevant parties in the business, and will be the individual responsible for the submission of contract requests to the Apttus system. This role will facilitate new vendor set up in Buy Smart as needed. This role could potentially be responsible for PO submissions via AX and also serve as backup person for procurement and other functional activities in research labs.

Core Tasks:

Primarily responsible for the submission of contract requests and purchase orders to the relevant systems. To accomplish this, the Discovery Outsourcing Associate will:
  • Shadows senior team members with contracts management responsibilities
  • Reviews submission packets to ensure required elements are included
  • Submitting contracts into the Apttus contract management system
  • Tracks submitted contracts in Apttus and provide regular contract status updates to the study's lead Contract Administrator and participate in proactively informing business submitters of status
  • Set up new vendors as well as maintaining a clean list of only active vendors in BuySmart as needed
  • May partner with Operations Excellence to identify any necessary modifications to databases and/or systems
  • Have detailed knowledge of Apttus and its reporting functions
  • Generate customized reports using Apttus to provide the department/group with data around contract metrics
  • Perform additional responsibilities as required


  • 4 year college degree with BA/BS in Life Science, Finance, Business Strategy, or related field
  • 2+ years relevant experience desired; with 1 year of contracts management experience
  • Introductory proficiency with contract management and tracking and have finance, legal and business acumen.
  • Basic knowledge of biology lab operations and the various key players involved in running research activities highly desired
  • Excellent computer skills and aptitude for learning new systems; experience with Apttus and AX a plus
  • Excellent written and verbal skills
  • Proactive self-starter - takes initiative beyond expectations
  • Ability to manage a changing environment and conflicting needs successfully
  • Ability to work under pressure and handle multiple, complex projects at a rapid pace

Equal Opportunity Employer Minorities/Women/Veterans/Disabled