Pharmacyclics, LLC

Senior IT Portfolio Manager, Enterprise Applications

Sunnyvale, CA, United States
Sep 13, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

To learn more about us, please visit us at

General Position Summary/Purpose:

This role will be responsible for managing the project portfolio for our IT group which support Enterprise and Commercial IT applications and systems including Web, Mobile and Collaboration platforms. Systems include Microsoft Dynamics AX, Apttus, Veeva CRM, Veeva Medical, ServiceNow, Tableau, Workday, SharePoint. Organize and drive Vendor Management for the IT Organization in partnership with IT Management and key vendors. Ability to develop relationships with business stakeholders, and internally across IT Management, vendors. This role demands strong, senior PM track record of managing Programs, solid Vendor Management experience, and adherence to IT PMO process.

Key Accountabilities / Core Job Responsibilities:

  • Oversight and management of Commercial, Enterprise, Web, Mobile, and BI/DW Application IT project portfolio, reporting to the IT PMO.
  • Pro-actively drive portfolio management coordinating tightly with IT Applications Management, as well as with business SMEs, IT architects, IT business analysts and developers to ensure projects progress from Proposal into Staging for Project Lifecycle: Initiation, Planning, Design-Build, Transition to Production, Closure.
  • Guide and re-emphasize to IT Management and Business Partners the IT PMO process for assembling Project proposals and ensuring they obtain appropriate Approvals via steering groups prior to project approval to proceed.
  • Budget Management of the IT Applications Project Portfolio, including monthly reconciliation with Finance.
  • Organize and Drive Vendor Management practices, ensuring IT Management has an established best practice Vendor Management discipline.
  • As needed, author project documentation including Program Charter, Budget Trackers, Portfolio Schedule, Status Dashboard, Timeline visuals - and/or guide other area Project Managers to follow IT PMO process and formats.
  • Professionally prepare presentations for IT, Business executives to status, roadmap, strategize programs and projects.
  • Ensure solutions comply with FDA, SOX, any other regulations throughout the product lifecycle, working tightly with internal PCYC IT Compliance and IT Quality SMEs.
  • Monitor High Risk programs and projects, ensure optimal Risk Management plans exist.
  • Escalate issues to Sr. Management, and to vendor support as needed
  • 60% Portfolio Management; 40% Project Management

Qualifications and Requirements:

  • At least 10 years of experience managing multiple IT projects and programs; exposure to Pharma/Medical Device/Life Science companies.
  • Strong interpersonal and communication skills; ability to influence, negotiate with different levels of management; ability to lead meetings with authority.
  • Seasoned IT/Finance/Project Management business acumen is mandatory.
  • Skills: Program and Portfolio Management, Project Budget Management, SDLC, Business Analysis, Vendor Management, Meeting Management, Team Leadership, Change Management.
  • High Proficiency in Microsoft Office applications, especially PowerPoint.
  • PMP certification or similar project management certification.
  • Excellent interpersonal skills, both oral and written.
  • Ability to create and deliver effective presentations, tailored to the audience.
  • Preferred: 5+ years experience as IT/Technology Manager overseeing Project Managers, Vendors, staff.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled