Sr. Facilities Assistant

Location
San Francisco, CA, United States
Posted
Sep 06, 2018
Ref
3353-915-R
Hotbed
Biotech Bay
Required Education
High School or equivalent
Position Type
Full time
Position Overview

Supports facilities staff and employees on facility related matters and logistics.

Participates in duties such as receptionist, overseeing vendors, execution of small projects, and tracking department budgets. Works with outside contractors on facilities and equipment maintenance. May perform other activities such as shipping, receiving, mail deliveries, and stocking of supplies. Will also participate in the logistics for internal employee seating and lab moves.

Works on assignments requiring considerable judgment and initiative. Understands implications of work and makes recommendations for solutions. Acts independently within overall guidelines and objectives. Independently provides general facilities support throughout the organization. Proactively maintains areas of responsibility, assessing and anticipating needs, supplies and resources. Oversees maintenance of all relevant office equipment by coordinating repairs and maintaining supplies. Ensures office supplies inventory in the copy areas is maintained. Provides support and set up for conference rooms. Coordinates employee seating including managing personnel moves and onboard/offboard area readiness. May also serve as a back up to Lab Services by replacing gas cylinders, placing chemical orders and washing glassware. May serve as a back up to shipping and receiving personnel. Expected to execute front desk (receptionist) duties . Responsible for multiple vendor account(s), placing special request orders, maintaining inventory and approving invoices. Acts as a key liaison between external facilities vendors and appropriate internal customers. Presents and maintains the facilities section of new hire ensuring all materials are kept current. Administers the department work ticket system to ensure work is directed to the appropriate resources. Acts as a site services contact for issuing card keys/parking permits, including access level updates. Issue/Return keys per requests. Assists in the tracking of the department budget and finances. Generates purchase orders, manages contracts, and coordinates the approval of invoices as required. Proactively identifies problems to avert adverse customer impact. May provide guidance to junior facilities support staff. Performs other duties as assigned.

Requires a minimum of a High School diploma. Equivalent experience may be accepted. A minimum of 6 years industry experience in office services is required. Experience working in the Pharmaceutical or Biotechnology industry is a plus. Good communication skills both oral and written are a must. Excellent customer service skills are a must. Good computer skills are required. Excellent organizational skills are required. Must have an ability to multi-task.

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class. Nektar Therapeutics will consider for employment qualified applicants with criminal histories in the manner proscribed by the San Francisco Fair Chance Ordinance.