Administrative Assistant - Clinical R&D Legal

Employer
AbbVie
Location
North Chicago, IL, US
Posted
Aug 21, 2018
Ref
1805973
Required Education
High School or equivalent
Position Type
Full time
Responsible for providing administrative support to AbbVie's Clinical R&D Legal group of attorneys and paralegals, including Division Counsel, answering phones, calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents including power point presentations, use of team Sharepoint site, preparing presentations from source materials, handling teleconference/telepresence meeting setup and computer/phone/cell setups.

Key Responsibilities Include:
    Provides general administrative support. Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Assist in managing Clinical R&D Legal Sharepoint Site Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite (including PowerPoint) and other business-specific software, including Corporate Travel website and other programs. Coordinates new employee office setups and onboarding. Professionally interacts with high level executives. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts.


Basic:

  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Experience providing support to Grade Level 23 or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office Suite (including PowerPoint), Outlook, Adobe Acrobat, understanding of business processes and requirements.
  • Self-starter able to function at high level with general instruction.
  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed.
  • Open to suggestions and innovation for improvement.
  • Professional demeanor and ability to maintain confidentiality.
  • Position supports AbbVie's Clinical R&D Legal organization and will interact with senior leaders in the Legal Division and R&D business. The position reports to Division Counsel, Clinical R&D Legal.


Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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