Executive Assistant- Medical Affairs

Location
Cambridge, MA, United States
Posted
Aug 21, 2018
Ref
1224247
Hotbed
Genetown
Required Education
Bachelors Degree
Position Type
Full time
Join bluebird bio's enthusiastic and collaborative team by contributing to the overall success of our novel gene therapy approach. The focus of this position is to provide executive-level support to our Medical Affairs team.
About the role:

Executive level support includes, but is not limited to:
• Coordinates and manages executive calendars, schedule, travel arrangements (coordinate with corporate travel agent service), expense reports, and prepare requisite materials for Med Affairs team.
• Manages day to day activities in the Cambridge office, including planning and scheduling of business meetings, booking meeting rooms, conference calls and events; providing pre-read documents, distribute meeting materials and reference materials, meeting minutes and distribution.
• Exercises creativity, initiative and understanding of the business objectives, independently manages systems and applications to prepare communications, budgets or other data displays.
• Manage team building initiatives, team offsite planning.
• Create efficient office procedures, filing systems, reports and record keeping methods, as necessary.
• Work under pressure at times across a wide variety of activities. Work cross functionally with other departments.
• Researches, prioritizes and follows up on incoming issues addressed to the executive(s), determining appropriate course of action or response.

• Handles business transactions and expenses, including creating and submitting expense reports.
• Assists with conference planning and offsite meeting coordination.
• Provide a high level of confidentiality.
About you:
• Degree preferred and 6-8 years of experience supporting senior leaders, preferably in a Medical group
• Expert level of computer proficiency, i.e Word, Excel, PowerPoint, and Outlook skills
• Ability to multi-task, shift priorities and retain flexibility in a fast-paced, dynamic team environment
• Superb verbal and written communication skills
• Self-starter with the ability to operate independently
• Excellent organizational skills, sufficient to multi-task in an extremely fast-paced environment with changing priorities
• Independently motivated, detail oriented and good problem-solving ability
• Ability to work effectively in a collaborative team environment where results are achieved through influence and the incorporation of multiple points of view
• Be ready to embrace the principles of the bluebird bio culture: b colorful, b cooperative, and b yourself