Clinical Site Payment Specialist

Lake County, IL, US
Aug 10, 2018
Required Education
Bachelors Degree
Position Type
Full time
The Clinical Site Payment Specialist is responsible to manage clinical site payments from contract execution through reconciliation for multiple countries.

Key Responsibilities Include :

  • Manage appropriate prioritization of executed Clinical Study Agreements (CSAs) to enable efficient entry of contract terms and budgets into the appropriate finance system.
  • Establish and maintain relationships with accountable country SMM, Contract Management Specialists & Assistants and affiliate Financial staff. Provide direction for budget development, contract mapping and invoice processing questions in relation to the payment process.
  • Manage the purchasing process within SAP at the affiliate level for clinical site contracts
  • Liaison with SMM, Legal and finance to ensure Subject Injury payments can occur.
  • Monitor inflation rates via the Consumer Price Index (CPI) and make adjustments within the payment system to allow for appropriate payment per contract terms.
  • Conduct final site payment reconciliation monitoring.
  • Perform independent review of FMV escalations for CSA Budgets per compliance monitoring plan and escalate findings as necessary
  • Identify risks and trends that may be noted during contract mapping, invoice creation, payment processing and reconciliation and develop a mitigation strategy to be shared to minimize errors across studies and countries
  • Develop best practices and make recommendations to leadership for process improvements.
  • Support CMG contract / budget administration as needed and as availability allows.


  • Successfully completed secondary education with 5 - 7 years applicable experience. Completion of tertiary commercial or scientific education or equivalent highly preferred with 3 - 5 years applicable experience.
  • Experience as an assistant, ideally in the field of clinical studies, medicine or Pharma-industry and interest in economic and finance-related data strongly preferred
  • Some experience in budget and/or payment processes would be an advantage
  • Excellent Microsoft Office skills, particularly Microsoft Excel
  • Demonstrated customer services expertise including good written and verbal communication skills. Written and verbal fluency in English
  • Excellent planning and organizational skills and the ability to work effectively and efficiently in a dynamic, fast-paced environment
  • Able to work well within a team and autonomously. Able to influence without authority