AbbVie Archive Coordinator

Lake County, Illinois, USA
Jul 14, 2018
Required Education
High School or equivalent
Position Type
Full time
The Archive Coordinator is responsible for leading projects and activities within the archive. The Archive Coordinator will also be expected to perform similar duties as the Archive Specialist. This department archives records from across the company, including business and GxP regulated records such as Pre-Clinical, Clinical, Regulatory and Safety.

The Archive Coordinator will be expected to drive projects to completion by coordinating the efforts of several specialists and performing as direct assistant to Archive managers. This position will require a fair amount of physical activity including regular lifting and transporting of containers and pallets. This position reports to the Archive Operations Manager.

Key Responsibilities Include:

  • Responsible for overseeing daily operations in conjunction with and independent of manager
  • Lead and/or participate in high-performing, cross-functional teams or projects to establish best practices and improve the archiving organization
  • Review, analyze, strategize and execute computer system issues pertaining to the Archival Transmittal System (ATS), the Records Information Management System (RIMS) and HPE Content Manager
  • Assist with customer requests on a regular basis and conduct fact-finding tasks as necessary
  • Responsible for space management in the warehouse and office areas
  • Actively adheres to the requirements of the Records Management Enterprise Governance and builds relationships with external vendors, internal clients, global partners and AbbVie groups that manage records
  • Accurately track and report work progress to provide metrics for use in status reports to management
  • Demonstrate accuracy and proficiency in daily data entry output
  • Retrieve and return record storage containers to specific locations
  • Responsible for compliance with applicable policies and procedures and safety guidelines
  • Perform other duties as assigned


  • High School diploma or equivalent is required
Preferred Education:

  • College coursework, Associate's or Bachelor's degree
Required Experience:

  • 3+ years related experience in a regulated industry such as, pharmaceutical, medical device, manufacturing, regulatory affairs or quality
  • Knowledge and hands on experience with a Document and/or Records Management System
  • Experience in records management and/or working in an archive
  • Demonstrated attention to detail, specifically with typing and organizational skills
  • Advanced knowledge and experience with MS Excel, Word, PowerPoint, and SharePoint
  • Ability to lift containers of 25 pounds or more repetitively
  • Clerical experience (sorting, collating and filing), including ordering supplies and invoice reconciliation
  • Demonstrated leadership skills such as: Time management, good communication, quality focus, proactive, teamwork, etc.
Preferred Experience

  • Forklift license
  • Familiarity with document scanning and electronic media duplication