Temp-Administrative Coordinator II

Tarrytown, New York, US
Jul 13, 2018
Required Education
Bachelors Degree
Position Type
Position Summary

Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.


The Administrative Coordinator II provides a broad variety of administrative support to the Clinical Project Management & Operations Department. Works pro-actively and independently in managing daily administrative activities. Plans, prioritizes, and organizes diversified workload. Interacts in a professional manner with both internal customers and external vendors. This position reports directly to the Senior Director and interacts directly with all levels within the department. This position also works closely with other administrative assistants supporting senior leaders of the Company.


• Manages, coordinates, schedules and organizes complex activities (i.e. meeting schedules, travel, key communications etc) for Regeneron executives, including the Senior Director of Clinical Trial Management and Senior Director of Clinical Operations Services

• Responsible for calendar management which reflects the business priorities of the team, and supports efficient use of time. Includes the scheduling and handling of logistics for recurring department meetings and events.

• Responsible for scheduling and coordinating complex, domestic and international travel, including expense reporting.

• Provides administrative assistance, as needed (e.g., word processing, REGN Sharepoint, creating PowerPoint presentations, creating Excel spreadsheets, creating Visio org charts)

• Communicates with Regeneron executives, internal/external clients and partner organizations.

• Develops and organizes departmental files, including the support and use of team sites

• Coordinates special projects and program support, including assistance with internal and off-site events

• Maintain and update department materials such as organizational charts, meeting minutes, and data

• Manages and organizes any IT, office supplies or facilities needs

• Support virtual meetings using the latest technologies for videoconference, Teleconferences and Webcasts, ensuring seamless execution of logistics.


Minimum Years of Experience: Minimum Years of Experience: 8-10+ years of "progressive professional experience" as an Administrative Assistant.
A BA/BS degree is preferred; may consider relevant experience in lieu of a degree.

• Minimum 3 years Administrative experience supporting senior or executive level management position

• Excellent written and verbal communication skills

• Advanced computer skills using (MS Outlook, Word, Excel, Power Point, Visio)

• Ability to work independently and with little supervision

• Concur Expense reporting or comparable expense reporting system.

• Strong organization skills and time management: Ability to handle and prioritize multiple assignments

• Demonstrated experience coordinating/scheduling business travel

• Experience with event Planning/coordination

• Exemplary attention to detail

• Must be a team player, who interacts effectively with others.

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.