Temp - Administrative Coordinator II

Location
Tarrytown, New York, US
Posted
Jul 13, 2018
Ref
13203BR
Required Education
Masters Degree/MBA
Position Type
Contract
Position Summary

Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

SUMMARY:

Provides administrative support to the VP of I&R and her Clinical team; will need to consistently exercise considerable judgement and initiative. Demonstrates a good general understanding of the business, how it is connected and is able to perform independent problem solving to support his/her team. General responsibilities may include calendar management, managing meeting invites and logistics, coordinating travel and processing expenses, technical support for department with administrative support for applications and Microsoft suite as required, or other specialized support as required.

JOB RESPONSIBILITIES:

Supports the cross-functional study team on the following activities, including but not limited to:

• Proactively manages calendars using basic understanding of leader's priorities. Ability to anticipate the needs of leaders in order to manage all meeting logistics.

• Acts as the point person responsible for execution of internal meetings. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit. May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution. Make catering recommendations for meetings and events scheduled over meal periods. Where applicable, assist employees and guests with travel and expense reports.

• Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed. Actively manages department contact lists/org charts. May create, manage and update content on department SharePoint sites and/or RON pages.

• Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.

• Acts as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs.

• Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.

• Provides backup support and coverage for other administrative coordinators.

• Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.

• Increased level of independence, judgment, and basic problem solving skills. Comfortable acting as a point person for projects. Ability to work independent but also collaborate with team members.

• Is a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifting gears comfortably.

• Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers.

• Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems.

• Works under general supervision

Minimal Education & Experience:

• Associates or BA preferred; 5+ years administrative experience with 2 years of (business function) industry experience is desirable.
Competencies

• Communicates Effectively; Drive for Results; Boss Relationships; Problem Solving; Peer Relationships

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.