Temp - Administrative Coordinator II, Corporate Communications

Location
Tarrytown, New York, US
Posted
Jul 13, 2018
Ref
13680BR
Required Education
Masters Degree/MBA
Position Type
Contract
Position Summary

Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

Summary:
Provides advanced administrative support and coordination with a focus on continuous improvement for processes and guidance. Anticipates the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur. Consistently exercises considerable judgment and initiative with the ability to influence stakeholders and understands key relationships.

Responsibilities:

• Implements a highly organized and efficient administrative workflow. Identifies, develops and/or supports administrative process improvements. Independently executes solutions to issues and is focused on continuous improvement.

• Anticipates the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.

• Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.

• Proactive in managing calendars using thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur. Proactively manage agendas.

• Fully responsible for logistics/execution of internal meetings. Responsible for planning, coordination and agenda setting for external meetings.

• Responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit. Will act as point person to gather agenda items and may collect slides from multiple individuals in order to provide a complete slide deck and materials for meetings/events.

• Anticipate and make recommendations for catering for meetings and events scheduled over meal periods. Handles travel and expense reports for Associate Directors and above in the department. Assists guests with travel, where applicable.

• Actively manages department databases/contact lists/org charts/travel grids/department spreadsheets including budgets. Manages and updates content on department SharePoint sites and/or intranet pages.

• Responsible for proactively monitoring purchase order requests and may be responsible for gathering expense requests. May also submit requisitions and coordinate tracking of departmental deadlines.

• Takes the lead on the preparation and assimilation for new employees within the department(s), including coordination with IT, Facilities, and Procurement. Assists with department space planning and may assist in headcount tracking.

• Implements a highly organized and efficient administrative workflow. Identifies, develops and/or supports administrative process improvements. Independently executes solutions to issues and is focused on continuous improvement.

• Organizes complex travel logistics for Associate Directors and above in the department.
Requirements:

• Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.

• Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality.

• Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.

• Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting. May be responsible for training new employees on internal systems.

• Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.

• Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect.

• Understands compliance and confidentiality.

• Associates or BA preferred; 8+ years administrative experience with a minimum of 4 years of (business function) industry experience desirable.

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.