Talent Acquisition Coordinator
- Employer
- AbbVie
- Location
- Lake County, Illinois, USA
- Posted
- Jul 12, 2018
- Ref
- 1805024
- Hotbed
- BioMidwest, Ideal Employer
- Required Education
- Bachelors Degree
- Position Type
- Full time
The Talent Acquisition (TA) Coordinator is responsible for coordinating candidate interviews schedules, including executive and high profile candidate interviews, for the Talent Acquisition team. The position is directly responsible for the day to day communications and logistical support for recruiters, hiring managers and applicants. Additionally, the TA Coordinator will provide administrative and project support to the Director of Talent Acquisition and other members of the team.
Key responsibilities include:
Bachelor's degree or equivalent
A minimum of 2 years administrative or customer support data entry/coordination experience
Ability to work with and safeguard confidential information
Preferred:
Experience working with Taleo ATS or other ATS, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel
Two-year degree or some college credits preferred
Prior staffing coordination or HR experience preferred
Key Competencies:
Learns fast, grasps the 'essence' and can change the course quickly where indicated
Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written & phone)
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
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Coordinate interview schedules and emergency schedule change request
Keep recruiter informed of interview schedule request status, including email confirmation of receipt of schedule request and weekly interview request updates
Use of multiple databases and/or tracking systems to provide information, metrics & reports (Taleo - Applicant Tracking System (ATS), Background Screening, Travel
Arrange all candidate domestic and international travel, accommodations, etc.
Process all expense reimbursement and invoices on a weekly basis
Process background and drug screen requests and update recruiters on status of requests
Update Taleo ATS with candidate status and interview data
Provide high touch customer service to candidates, hiring managers and administrative staff
Ensure a positive candidate/manager experience
Coordinate special events and activities (Interviewing events, open house & job fairs)
Responsible for compliance with applicable Corporate and Divisional Policies and procedures
Works closely with Recruiters to accomplish staffing goals/objectives and hiring managers' and candidates' expectations
Prioritizes work assignments and completes them on time
Negotiates to adjust deadlines as needed
Maintains workflow efficiency, smooth workflow operation, and high quality standards
- Other duties/responsibilities as assigned