Talent Acquisition Coordinator

Employer
AbbVie
Location
Lake County, Illinois, USA
Posted
Jul 12, 2018
Ref
1805024
Required Education
Bachelors Degree
Position Type
Full time
The Talent Acquisition (TA) Coordinator is responsible for coordinating candidate interviews schedules, including executive and high profile candidate interviews, for the Talent Acquisition team. The position is directly responsible for the day to day communications and logistical support for recruiters, hiring managers and applicants. Additionally, the TA Coordinator will provide administrative and project support to the Director of Talent Acquisition and other members of the team.

 

Key responsibilities include:

    Coordinate interview schedules and emergency schedule change request Keep recruiter informed of interview schedule request status, including email confirmation of receipt of schedule request and weekly interview request updates Use of multiple databases and/or tracking systems to provide information, metrics & reports (Taleo - Applicant Tracking System (ATS), Background Screening, Travel Arrange all candidate domestic and international travel, accommodations, etc. Process all expense reimbursement and invoices on a weekly basis Process background and drug screen requests and update recruiters on status of requests Update Taleo ATS with candidate status and interview data Provide high touch customer service to candidates, hiring managers and administrative staff Ensure a positive candidate/manager experience Coordinate special events and activities (Interviewing events, open house & job fairs) Responsible for compliance with applicable Corporate and Divisional Policies and procedures Works closely with Recruiters to accomplish staffing goals/objectives and hiring managers' and candidates' expectations  Prioritizes work assignments and completes them on time Negotiates to adjust deadlines as needed  Maintains workflow efficiency, smooth workflow operation, and high quality standards
  • Other duties/responsibilities as assigned
  • Bachelor's degree or equivalent
  • A minimum of 2 years administrative or customer support data entry/coordination experience
  • Ability to work with and safeguard confidential information
  • Preferred:

  • Experience working with Taleo ATS or other ATS, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel
  • Two-year degree or some college credits preferred
  • Prior staffing coordination or HR experience preferred
  • Key Competencies:

  • Learns fast, grasps the 'essence' and can change the course quickly where indicated
  • Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written & phone)
  • Equal Opportunity Employer Minorities/Women/Veterans/Disabled