Exhibit Account Manager

Lake County, Illinois, USA
Jul 10, 2018
Required Education
High School or equivalent
Position Type
Full time
The Exhibit Account Manager is responsible for providing overall support for exhibits at global congresses. The selected candidate will oversee conventions and multi-exhibit programs for several therapeutic areas (TAs) as assigned by their Manager. Additionally, this role is responsible for managing large-scale exhibit projects on own, as assigned. This includes weekly status meetings with business owners, vendor management, and cross-functional team coordination. This also includes daily administrative tasks associated with exhibit management, such as: annual congress calendar, budget management, data input, reporting and reconciliation.

Key Responsibilities Include:

Tactical management of exhibit-related tasks including, but not limited to:

  • Work with brand teams to determine strategy for booth design and booth experience
  • Manage development of creative materials including booth panels, traffic builders, and other promotional opportunities
  • Budget and reconciliation, relative to the exhibit
  • Association management
  • Liaise with exhibit house and I&D vendor
  • Act as advisor and project manager for the brand teams, Global Medical Affairs, etc.
  • Overall project management of exhibit space
  • Liaison with global brand, medical teams, compliance and purchasing as appropriate
  • Produce post show reports for program and cost review
  • Review event bills for accuracy, and approve payment
  • Monitor booth activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
  • Compliance: document generation, approval and tracking
  • Required to maintain and update program data in meeting and event technology system of record and Convention calendar information
  • Read trade publications, attend seminars, and consult with other convention professionals in order to keep abreast of convention management standards and trends
  • Bachelor's degree and 5+ years of trade show related experience, preferably in healthcare, pharmaceutical or other highly regulated industry or High School diploma or equivalent and seven years of work experience
  • Familiarity with PHRMA, CFR, Sunshine Act and global pharmaceutical requirements a plus
  • Must be able to determine a trade show's goals, purpose, message and impression and provide input to internal clients
  • Ability to manage multiple projects simultaneously with high attention to detail and adherence to departmental process
  • Ability to multi-task and oversee several operations at one time, face many deadlines and coordinate activities of different groups of individuals.
  • Extremely organized and proactive with the ability to collaborate in a fast-paced team environment
  • Must be able to negotiate with facilities, suppliers and vendors
  • Ability to travel as the global convention schedule demands and continue to work on multiple projects despite operating from remote locations
  • Strong written and verbal skills
  • Strong computer skills, an expert at Word, Excel and PowerPoint. Willingness to learn new programs specific to the events industry
  • Familiarity with metric system and conversion
  • Candidates for this position must be willing and anticipate long work days during shows. Work hours may be long and irregular, especially in the time leading up to a show
  • Travel 50% plus domestic and international and as approved by manager

Equal Opportunity Employer Minorities/Women/Veterans/Disabled Travel:
  • 50%