Bristol-Myers Squibb Company

Assoc Director, Publication Portfolio, Operations & Execution Lead, Oncology

Princeton, NJ, US
Jul 10, 2018
Required Education
Bachelors Degree
Position Type
Full time
Bristol-Myers Squibb is a global biopharmaceutical company whose mission is to discover, develop and deliver innovative medicines that help patients prevail over serious diseases.

One shared journey is moving us forward at Bristol-Myers Squibb. Around the world, we are passionate about making an impact on the lives of patients with serious disease. Empowered to apply our individual talents and ideas so that we can learn and grow together. Driven to make a difference, from innovative research to hands-on community support. Bristol-Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

Position Description/Job Responsibilities:

Associate Director, Publication Portfolio Operations and Execution Lead supporting a publication group with one or more assets in Medical Publications. Serves as the portfolio project manager to the TA Head and Publication leads delivering operational leadership and execution excellence enabling successful delivery on our publication priorities and team objectives.

1. Evaluates portfolio (above brand) level publication risks, identifying/reporting on barriers impacting timelines and deliverables, offering appropriate mitigation strategies.

2. Continuously challenges publication planning model assumptions to improve efficiencies & identify resource allocation pressures/constraints and future risks offering alternatives strategies. Quickly escalates to TA head barriers to successful execution.

3. Works in partnership with TA Head and PPE Lead to optimize strategic outsourcing partnerships including evaluating Agency performance and leading RFP initiatives for successful on-boarding and integration of new Agency partners

4. Serves as the principle (above asset) Medical Publication interface with Agency partners, holding them to the highest standards for productivity and ensuring optimal Agency support as publication needs evolve. Serves as the Publication lead's first point of escalation on Agency-related performance issues

5. Assesses continuously Agency resource model for defined span of control. Anticipates and proactively partners with TA lead, Agency Leadership and Publication Leads to implement adjustments ensuring readiness to meet current and future business needs. Escalates risks appropriately to TA Lead and Agency Leadership for action.

6. Leads integrated, portfolio (cross-asset/indication) activities at prioritized domestic & international congresses ensuring efficiencies and flawless execution of scientific communication platform. Proactively anticipates challenges articulating effective and realistic contingencies plans. Serve as the Pubs Congress execution lead on cross-functional Congress planning teams.

7. Partners with other portfolio (above brand) level cross-functional Operations lead (e.g. GBS PP&E, WWM & WWB project management) to ensure publication-related needs are proactively communicated & appropriately prioritized enabling execution of publication commitments.

8. Develops pro-active, cross-functional portfolio (above brand/indication) publication-related communications and metrics with key stakeholders including Medical Publication, Medical Affairs, WWMT leaders/project management, development team, key market and other key cross-functional stakeholders (e.g. congress updates, key TA level/multi-asset level communications); Maintains core publication stakeholder distribution lists up to date

9. Continually assesses financial health of publication budget via evaluating committed/projected spends, adjusting WBS allocation as needed ensuring ongoing transparency into spend

10. Partners with Pub Lead to understand how the book of work will be delivered on budget. Maintains budget and projections in financial management systems up to date serving as the Publication TA point of contact between Medical Publication's financial team, WWMT project management and Agency. Accountable for ensuring Apr/Sep projections and year-end financial discussions, reconciliations and service order close outs are completed within the required timelines.

11. Oversees annual Publication Strategy Planning and Budget preparations ensuring clarity in timelines, deliverables and anticipating potential barriers to successful execution.

12. Collaborates cooperatively across Publication Portfolio Operations and Execution leads to identify TA () efficiencies and implement best practices (e.g. integrated key risk dashboard)

13. Utilizes a variety of project management tools (Datavision) and financial systems (RPM/Ariba) to build and sustain high-performing publication teams


• BS in health-science related field with a minimum of 7 years experience in the pharmaceutical or related healthcare industry or doctoral degree with commensurate experience

• Demonstrated competence in publication field including execution across all phases of drug development and commercialization, good publication practices and guidance (GPP3, ICMJE), Sunshine Act, Pharma Code of Conduct, and other guidance related to post-marketing practices, scientific data communication, and transparency & conflict-of-interest environments

• Experience with change leadership and demonstrated success in leading across a cross-functional matrix team with excellent organizational, written & oral communication, facilitation, interpersonal and leadership skills

• Proven experience effectively managing timelines and identifying resource needs and constraints and implementing strategies to meet changing needs/ requirements

• Track record of success in leading complex projects. Demonstrated strong project management skills; Project management certification (PMP) a plus

• Experience managing 3rd party vendors and influencing without authority

• Certification as a Medical Publication Professional (CMPP) is desirable

• Ability to travel domestically and internationally approximately 10-20% of time