IT Outsourcing and Contract Analyst

Employer
AbbVie
Location
Lake County, Illinois, USA
Posted
Jun 20, 2018
Ref
1803268
Required Education
Bachelors Degree
Position Type
Full time
The AbbVie Outsourcing COE mission is to partner with AbbVie stakeholders to develop and deliver the AbbVie outsourcing strategy and drive sustainable value through AbbVie's outsourcing relationships while mitigating the associated risks. The COE leads the development and implementation of governance infrastructure to ensure achievement of AbbVie's short term and long term outsourcing objectives, and establishes the enterprise risk mitigation strategy for outsourced activities across the enterprise. Team members in the COE work with internal stakeholders and business support functions to ensure that Service Providers are meeting the needs of the business and delivering the contracted value to AbbVie.

Role Summary The IT Outsourcing and Contract Analyst (OCA) supports the AbbVie Outsourcing COE and internal stakeholders by providing oversight and governance of Outsourcing suppliers and the outsourced contractual arrangements for both ITO and BPO services. Under the direction of the Sr. Manager of OCOE, the OCA oversees OCOE's strategic vendors and executes Contract Management activities for assigned outsourcing engagements including contract changes, issue resolution, contract clarifications as part of provisioning and delivering the COE's outsourcing governance shared services model. The OCA is also responsible for supporting data privacy initiatives related to AbbVie outsourced engagements, and ensuring that all of the annual Contract Management objectives for the OCOE are completed and the stakeholders are satisfied with the Contract Management shared services they receive.

Responsibilities Establishes and maintains mechanisms to track completion or adherence to all contract deliverables and obligations

Ensures overall process is being performed in alignment with the documented process

Provides guidance to personnel responsible for contract deliverables

Monitors contract deliverables & obligations and prompts service provider owners, as required

Provides contract deliverables & obligations activity reports, as required

Leads the development of contract documentation and engages Purchasing, Legal & other functions, as required

Ensures all contract requests are processed in a timely manner

Manages the contract change management process

Ensures overall process is being performed in alignment with the documented process & Contract Management best practices

Reviews and researches change requests to ensure a contract change is warranted

Coordinates the input from AbbVie and service provider personnel

Communicates final disposition of contract changes to stakeholders and service providers

Obtains applicable approvals and signatures

Facilitates the contract interpretation and clarification process.

Ensures overall process is being performed in alignment with the documented process

Receives all contract questions or interpretation requests

Responds directly to requests, as applicable. Otherwise assigns an internal owner and monitors completion

Ensures requests are completed in a timely manner

Utilizes the questions and interpretation requests as opportunities for development of contract FAQs

As required, consults with or employs legal counsel to assist with or provide final contract interpretations

As appropriate, participates in the review and resolution of contract related issues

Maintains the currency of the official copy of the contracts, Amendments and associated exhibits and schedules

Maintains records of all formal, contract-related correspondence between AbbVie and service provider

Works with the relevant organizations to ensure the service providers are aware of and are in compliance with the applicable policies, procedures, laws and regulations

Develops and provides reports to stakeholders regarding Contract Management functional area

Contributes to consolidated supplier and governance program reporting targeted for management and executives

Regularly monitors the execution of assigned processes/capabilities,

Performs reviews of assigned respective processes/capabilities at least annually to assess whether they 1) are current, 2) accurately depict the processes being performed, and 3) need to be revised for any reason

Updates assigned processes / capabilities, as required

Business Knowledge:

  • Superior written and oral communication skills to convey overall engagement objectives and maintain open lines of communication between the AbbVie stakeholders and the outsourcing service providers
  • Ability to build credibility, garner support and work effectively with global internal stakeholders and affiliates Excellent project management skills Creative problem solving and negotiation skills Strong analytic skills Client-service oriented Ability to manage the overall contract management process
Technical Knowledge
  • Must have excellent reading comprehension and the ability to understand complex outsourcing contracts
  • Previous experience administrating outsourcing contracts and success at documenting and administering the following contractual terms:
  • Service Level Methodology
  • Resource Units
  • Pricing Methodology & Appropriateness
  • Commercial terms and sourcing specific terms
  • Skills

  • Strong written and oral communications skills
  • Relationship management: consultative, collaborative, and client-oriented
  • Detail oriented
  • Creative problem solver
  • Negotiations and drafting outsourcing language
  • Ability to influence diverse stakeholder groups
  • Presentation experience to large and executive audiences
  • Qualifications

  • 4-6 years of experience in Sourcing and BPO/ITO Outsourcing, working directly with Service Providers, and managing contracts
  • Background in people management, financial responsibility, negotiations and business decision-making
  • Consultative and continuous-improvement focused
  • Bachelor's degree required
  • Equal Opportunity Employer Minorities/Women/Veterans/Disabled