Pharmacyclics, LLC

Administrative Assistant, Medical Affairs Scientific Communications

Sunnyvale, CA
Jun 20, 2018
Biotech Bay
Required Education
Associate Degree
Position Type
Full time

Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

Administrative Assistant, Medical Affairs Scientific Communications


Provide administrative support to Medical Information, Global Medical Sciences, and Medical Communications teams.


  • Coordinates calendars for leads of each function and schedules appointments, ensuring all parties are informed of and kept abreast of schedules
  • Coordinates meetings on-site and off-site including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, making business arrangements, recording and transcribing meeting minutes, arranging teleconferences and webcasts as necessary
  • Proactively establishes, and maintains highly organized filing system; files correspondence and other records
  • Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes as assigned
  • Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained
  • Attends meetings and other functions as needed
  • Assists with special projects as assigned, particularly in support of the investigator initiated studies (Medical Sciences)
  • Demonstrates professionalism in dealing with confidential and sensitive issues
  • Performs other duties as assigned by supervisor
  • Ability to work independently and as a member of various teams and committees
  • Serves as a back-up to Medical Affairs Executive Assistant


  • Strong verbal and written communication skills
  • Proficient on Microsoft Suite (including Word, Excel, PowerPoint and Outlook)
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Attention to detail and Professional demeanor
  • Commitment to excellence and high standards
  • Ability to deal effectively with a diversity of individuals at all organizational levels
  • Creative, flexible, and innovative team player
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
  • Ability to work independently and as a member of various teams and committees
  • Demonstrated ability to plan and organize projects
    5-10 years related experience, or equivalent combination of education and experience
  • Associate's degree (A.A.) or equivalent work experience, Bachelor's degree preferred