Senior Administrative Assistant, Clinical (Contract)

94080, South San Francisco
Apr 27, 2018
Administration, Clerical
Biotech Bay
Required Education
Bachelors Degree
Position Type


Provide primary administrative support to Vice President and their management team.  This is a contract position.

Essential Duties and Responsibilities:

  • Provide administrative support to Vice President and their management team
  • Act as a central contact for designated project communications, correspondence and associated documentations (CDA, MDA, consulting agreements)
  • Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Must be able to prioritize and manage multiple projects simultaneously
  • Maintaining day-to-day calendar and recurring meetings
  • Ability to work with minimal supervision
  • Handle confidential material with appropriate discretion
  • Serve as a collaborative member of the administrative team and provide support/back-up, as needed
  • Experience in conference and event planning and coordination
  • Experience in planning study kick-off meetings, ad boards and off-sites
  • Seasoned in coordinating multi-leg domestic and international travels
  • Experience with CONCUR reconciliation (compile, submit, and track expense reports)
  • Assist with New Hire, on-boarding activities


  • A minimum of 5 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Previous experience working in any layer of the Clinical or Development organizations
  • Ability to work in a fast paced, start-up environment
  • Ability to multi task and shift priorities quickly
  • Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook, CONCUR)
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Strong verbal and written communication skills and interact with internal/external contacts
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player
  • Ability to learn quickly and take on new challenges as they arise
  • Must be flexible in regard to job responsibilities/duties, resourceful, and detail oriented
  • Effective interpersonal and communication skills
  • Proactive, efficient and timely follow through