Pharmacyclics, LLC

Talent Acquisition Coordinator

Sunnyvale, CA
Apr 13, 2018
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time

Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.

More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.

The Recruiter Coordinator is directly responsible for the day to day communications and logistical support for recruiters, hiring managers and applicants.

Key Responsibilities Include:

    Coordinate interview schedules and emergency schedule change request
  • Keep recruiter informed of interview schedule request status, including email confirmation of receipt of schedule request and weekly interview request updates
  • Use of multiple databases and/or tracking systems to provide information, metrics & reports (Taleo Applicant Tracking System (ATS), Background Screening, Travel)
  • Arrange all candidate domestic and international travel, accommodations, etc.
  • Process all expense reimbursement and invoices on a weekly basis
  • Process background and drug screen requests and update recruiters on status of requests
  • Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
  • Update Taleo ATS with candidate status and interview data
  • Provide high touch customer service to candidates, hiring managers and administrative staff
  • Ensure a positive candidate/manager experience
  • Coordinator be available to assist with special projects or events and activities (Interviewing events, open house & job fairs, etc.)
  • Ability to work with and safeguard confidential information
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures
  • Works closely with Recruiters to accomplish staffing goals/objectives and hiring managers' and candidates' expectations
  • Prioritizes work assignments and completes them on time
  • Negotiates to adjust deadlines as needed
  • Maintains workflow efficiency, smooth workflow operation, and high quality standards


    High School diploma or equivalent; Bachelor's degree a plus 2+ years administrative or customer support data entry/coordination experience OR college degree and related experience

    Experience working with Taleo ATS or other ATS, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel Two-year degree or some college credits preferred Prior staffing coordination or HR experience preferred
Key Competencies:

    Learns, fast, grasps the 'essence'; responds to changes in priorities and takes action with a sense of urgency Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)