Assertio Therapeutics, Inc.

Executive Assistant

Location
Chicago, IL, United States
Posted
Apr 12, 2018
Ref
1103XX
Discipline
Administration, Clerical
Required Education
High School or equivalent
Position Type
Full time
Responsible for supporting multiple Sr. Vice Presidents/Vice Presidents and will provide administrative support to the various departments to include Research and Development, Operations, Finance, HR, Sales, Marketing and other department leaders as needed.

ESSENTIAL JOB FUNCTIONS
• Provide complex, diverse and confidential administrative duties for executives
• Provide general departmental administrative support
• Make administrative decisions, handle correspondence, manage calendar appointments
• Collect and prepare information for use in discussions and meetings of Executive staff and outside individuals as well as department team
• Coordinate, create, edit and assemble slides for presentations and provides assistance with collecting and effectively presenting executive-level information
• Arrange department and group meetings ensuring all necessary information is available for discussion; helps track department level projects, activities and results
• Coordinate travel arrangements
• Schedule candidate interviews in collaboration with HR
• Maintain a high level of confidentiality and discretion with regard to information
• Independently and proactively provide high-quality support and anticipate the needs of executives
• Maintain executive confidence and protects organization and executive by demonstrating a high level of professionalism in dealing with confidential and sensitive issues.
• Serve as a back-up to other administrative staff and supports Sr. Executive staff as needed. Retrieve, sort, and file all essential documents.
• Initiate purchase orders, check requests and track payments.

Requirements

EDUCATION AND EXPERIENCE
• High School diploma or equivalent; College degree or equivalent work experience preferred
• At least 5+ years supporting executive team members (Chief Medical Officer, Chief Financial Officer, Sr Vice President)

SKILLS AND ABILITIES
• Proven ability to work with discretion and tact in an environment exposed to a high level of sensitive and confidential information.
• Working knowledge of administrative and clerical procedures and general office procedures;
• Skill in effective verbal and written communication;
• Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; and effectively represents the face of the executive while protecting his/her time;
• Ability to work as a member of a team;
• Ability to work independently with little or no supervision;
• Ability to maintain flexibility and work with frequent interruptions and multiple, changing priorities;
• Ability to prepare various reports and correspondence;
• Acts with sense of urgency and understands need for responsiveness after hours and some weekends, as needed (e.g., during executive travel, periods of activity/sensitive business commitments, etc.)
• Plans proactively and anticipates the needs of the department(s)
• Excellent communication, organizational and interpersonal skills
• Adaptable
• Strong computer skills are essential
• High level of multi-tasking ability

Key Competencies
• Must have strong project management skills and attention to detail
• Must have a strong working knowledge of relevant software systems (e.g., Access, Excel, , MS Word, PowerPoint, etc.) and in particular, must be proficient in PowerPoint and be able to coordinate assembling presentations from various parties.
• Must be knowledgeable of business intelligence systems, their application within the biopharmaceutical industry, and how various systems communicate with one another

DEPOMED COMPETENCIES INCLUDE
• Integrity
• Decisions & Judgment
• Ownership & Initiative
• Adaptability & Change Readiness
• Teamwork & Collaboration

PHYSICAL/MENTAL DEMANDS

Physical
• Ability to sit for long periods of time

About Us

THE COMPANY

Depomed is a leading specialty pharmaceutical company committed to putting the Patient First in everything we do; with a focus on enhancing the lives of patients, families, physicians, providers and in payors through commercialization of products in the areas of pain and neurology, and developing drugs in areas of unmet medical needs.

Depomed currently markets three medicines focused on neuropathic pain and migraine through its Neurology and Pain Business and has an emerging Specialty Business focused on orphan drug indications and areas of unmet medical need.

Depomed has a clear THREE PILLAR strategy for growth:
MAINTAIN a strong/profitable NUCYNTA franchise through a commercialization agreement with Collegium, GROW the Neurology and Pain Business and BUILD a new Specialty Business through a recent Cosyntropin transaction. The company's strategy is to continue to identify, license and develop new products-that offer enhanced therapeutic options to patient populations that may be underserved by existing therapies.

As part of the transformation strategy, Depomed will be relocating its headquarters to northern Chicago, Illinois. Additional information about location will be shared during the interview process.

Depomed is an AA/EEO/Veterans/Disabled employer