Associate Director, Project Management (early development)

South San Francisco, California
Mar 15, 2018
Biotech Bay
Required Education
Position Type
Full time

The Associate Director, Project Management will guide specific aspects of Portola’s development candidate currently in Phase 2 clinical trials and other early development program efforts. This person will ensure alignment and execution of plans in support of the integrated development program activities with a focus on support to the Clinical Development department.  Key responsibilities include establishing and maintaining project plans, organizing and leading project team meetings, tracking and ensuring execution of action items, fostering communication and coordination between functional groups, ensuring adequate resourcing to meet goals, identifying risks and mitigations, and providing updates on project status to executive management.


  • Partner with Project Team Leader to manage the development and execution of project team strategy and to optimize team effectiveness in achieving project objectives in alignment with budget and timelines
  • Establish and maintain functionally integrated project schedules to enable accurate project, financial and portfolio analyses including detailed timelines and budgets (working closely with Finance)
  • Work closely with the Clinical Operations, Clinical Development and Data Management groups to publish and track clinical metrics
  • Manage the interfaces between functional areas and ensure effective handoff and communication between department functions to execute on important project milestones; Gain consensus quickly to mitigate problems and issues
  • Ensure communication between sub-team members to effectively plan, evaluate project operations, track project performance, identify risks, make recommendations for improvement and facilitate resolution of issues. Efficiently identify and mitigate problems that may impact project progress (scope, timeline and budget)
  • Drive scheduling, organizing and managing project team meeting(s): prepare and distribute agendas and minutes and aggressively track action items; facilitate communication of sub-team issues & outcomes to the Core Team/Project team leader
  • Work closely with the CMC/Drug Supply group to ensure adequate execution and proactive planning
  • Work closely with the Regulatory group to prepare for Regulatory submissions
  • Prepare Project Team presentations for internal and external use and communicate regular project status reports via the company Intranet Project site
  • Work and coordinate with outside vendors as needed


  • Advanced degree in a life science (PhD strongly preferred)
  • 10 or more years drug development project management experience; should have experience managing and coordinating all aspects of drug development with a main focus on clinical development
  • Early phase clinical experience preferred
  • Proven experience using Project Management software to manage complex project timelines and resources
  • Strong team management and team building skills
  • Ability to effectively manage meetings (agenda, actions, presentations, status reports)
  • Excellent interpersonal skills, ability to develop important relationships with customers and key stakeholders, good conflict resolution skills
  • Extremely detailed organizational skills and established ability to create, prioritize and execute on complex task lists
  • Ability to perform in a fast-paced environment under tight deadlines
  • Razor-sharp skills with the Microsoft Office Suite: Excel, PowerPoint, Outlook and Word; ability to create presentations for internal and external use
  • Up to 5% travel may be required