Administrative Assistant III

Employer
AbbVie
Location
Lake County, Illinois, USA
Posted
Feb 28, 2018
Ref
1800175
Discipline
Administration, General
Required Education
Bachelors Degree
Position Type
Full time

Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, invoices and purchase orders, creating or revising business documents, preparing presentations from source materials, compiling meeting materials and other similar matters.

  • Provides general administrative support to department personnel, and may also provide backup support to other OEC personnel as needed.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
  • Maintains and manages calendars, and coordinates meetings. Proactively identifies and resolves scheduling conflicts.
  • Coordinates international and domestic travel arrangements.
  • Process department invoices and PO requests.
  • Interacts with executives and senior management, and handles confidential or business-sensitive information.
  • Tracks budget expenditures.
  • Coordinates and maintains department files, as assigned.
  • Coordinates new employee onboarding.

Qualifications:

Basic:

  • High school diploma or equivalent. Some college preferred.
  • 1+ years previous admin experience or equivalent.
  • Operates with general instruction and some supervision.
  • Proficient with Microsoft Office Suite.
  • Ability to manage multiple priorities, projects and display flexibility in a fast paced, dynamic work environment.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled