HR Operations Associate
Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer.
More than 1,200 Pharmacyclics and AbbVie research scientists, clinicians, marketing, operations and corporate professionals work in the San Francisco Bay Area. They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments. Together, we are striving to outsmart cancer.
General Position Summary/Purpose:
As a member of the Total Rewards and HR Operations team, this position is responsible for managing the administrative support and coordination in the day to day operations of the Total Rewards and HR Operations team and duties. Most of the role will center on ensuring the HR Systems, files and archives, HR Inbox and documentation are maintained with the highest quality standards, processed within established timeframes, and in compliance with HR policies, procedures and practices. Additionally, this role will be responsible for providing input to the improvement of existing processes as well as actively participating in the implementation of new workflows and processes to support our goal of maintaining high customer service and efficiency.
Key Accountabilities/Core Job Responsibilities:
Ensure timely data entry of all employee data into the HRIS, such as new hires, employee changes and terminations.
Partner with Senior Specialist Compensation and HRIS to maintain HR information while concurrently facilitating efficient operations to meet current and future business needs as it pertains to HRIS functionality expansion and HR process improvement. Participate as needed in system maintenance, upgrades, installations, etc.
Perform on-going audits to ensure data integrity.
Generate standard reports, letters and documents, create templates that can be produced and distributed as needed/per request.
Participate in the planning and data entry of the focal review process and auditing of the BHR and compensation information.
General / Other
Maintain all employee-related files (personnel, benefit, EEO-1, etc.).
Interface with Payroll to ensure documents and system feeds are processed accurately and timely (Processing of bonus, sign on, relocation).
Respond to routine employee inquiries.
Work with HR team members on special projects.
Perform other duties as assigned.
Education, Qualifications and Requirements:
Requires a college degree or equivalent experience with a minimum of 4+ years of human resource experience that includes a substantial knowledge of state and federal regulations, documentation compliance policies, processing confidential HR information, and maintaining electronic and hard copy files.
- Previous experience maintaining data in a HRIS systems (Workday/Taleo) as required. Demonstrated ability to perform tasks and responsibilities using good judgment around balancing the long-term impact of decisions with the appropriate sense of urgency and high-quality customer service. Ability to multi-task, be flexible, and extremely organized. Ability to build rapport at all levels and deliver commitments for win-win collaboration. Ability to work on moderate-scope projects with minimal instruction on day-to-day work in which research and analysis may be required for supporting solutions.
- Excellent communication skills, both written and verbal.
- Proficiency with the Microsoft Office suite, solid Excel knowledge.
- Demonstrated ability to treat confidential matters with appropriate discretion.